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Ejecución, monitoreo y control del proyecto: Toma de datos, Recolección de Requisitos, Diseño, Contratación, Construcción e Implementación, Verificación Funcional y Formación del modelo contable armonizado, y del proceso de aprovisionamiento de gastos e inversiones, en el Centro de Servicios Financieros Compartidos, implementando el ERP corporativo, y para las diferentes sedes interplanetarias de la empresa multiestelar RENARA, del sector logística, distribución y venta de droides. Coruscant, sede central.

La Proyectoteca

Proyectos dirigidos por nuestros profesores, consultores y alumnos

droide-tomate-cuadrado

Project Manager
Alumno Executive Master en Dirección de Proyectos

Raul Rey Navarro

Ejecución, monitoreo y control del proyecto: Toma de datos, recolección de requisitos, diseño, contratación, construcción e implementación, verificación funcional y formación de modelo contable armonizado, y del proceso de aprovisionamiento de gastos e inversiones, en el Centro de Servicios Financieros Compartidos, implementando el ERP corporativo, y para las diferentes sedes interplanetarias de la empresa multiestelar RENARA, del sector logística, distribución y venda de droides. Coruscant, sede central.

Ejecución, monitoreo y control del proyecto.

  1. Introducción.
  2. Enfoque y ciclo de vida.
  3. Metodología.
  4. Gestión de la integración.
  5. Gestión del alcance.
  6. Gestión del cronograma.
  7. Gestión de los costes.
  8. Gestión de la calidad del proyecto.
  9. Gestión de los recursos.
  10. Gestión de las comunicaciones.
  11. Gestión de los riesgos.
  12. Gestión de las adquisiciones.
  13. Gestión de los interesados.
  14. Anexos.

Ejecución, monitoreo y control del proyecto.

  1. Introducción.
  2. Enfoque y ciclo de vida.
  3. Metodología.
  4. Gestión de la integración.
  5. Gestión del alcance.
  6. Gestión del cronograma.
  7. Gestión de los costes.
  8. Gestión de la calidad del proyecto.
  9. Gestión de los recursos.
  10. Gestión de las comunicaciones.
  11. Gestión de los riesgos.
  12. Gestión de las adquisiciones.
  13. Gestión de los interesados.
  14. Anexos.

Gestionar la calidad del proyecto.

El propósito de este proceso es gestionar que el equipo del proyecto aplique el plan de calidad establecido en el PDP. Para ello se comparan de manera sistemática los objetivos establecidos en las métricas con las mediciones del control de calidad, y se auditan y analizan los trabajos del proyecto, recomendando solicitudes de cambio cuando resulte conveniente.

En resumen, se persigue el objetivo de realizar el control y aseguramiento de la calidad.

Es importante destacar que en el equipo de Dirección del proyecto existe la figura del Responsable de Aseguramiento de la Calidad, encargado de gestionar debidamente todas las auditorías planificadas y todos los controles de calidad en el proyecto.

Implementar la calidad del proyecto.

Aplicando las políticas de calidad establecidas por la organización, y descritas en el PDP, se implementa la calidad y sus procedimientos en el proyecto, se corrigen errores de manera preventiva o correctiva, y se minimizan los reprocesos desde las actividades iniciales del proyecto.

Para ello, el equipo de proyecto, desde el inicio del mismo, recibe un Paquete de Bienvenida (Welcome Pack), que incluye todos los procedimientos y políticas de calidad definidos. Pueden encontrarse más detalles de ese ewelcome pack en el apartado 9.1.1.1 Recursos humanos internos – In House

Mejora Continua del proyecto.

Se aplica de manera sistemática un enfoque a la eficiencia, aplicando siempre el ciclo PDCA.

Por ejemplo, aquellos elementos de pruebas que se consideren superfluos o no aplicables por el equipo de negocio, se establecen que sean marcados como NA (no aplicables), y se documentan como lección aprendida del proyecto

Implementación ISO 9001:2015

De acuerdo con la planificación de la implementación de la norma ISO 90001:2015 establecida en el PDP

Se identifican y documentan todos los tipos de nuevos procesos de negocio, y la operativa a seguir, que surgirán de la utilización de las nuevas aplicaciones ERP y P2P a desplegar en las diferentes sedes de la organización.

Como ejemplo de proceso de negocio donde se aplica ISO 9001:2015 se presenta el flujograma establecido para el proceso de Asientos contables del equipo de Contabilidad general:

Figura 8‑1 ISO 9001:2015: flujograma de procesos de negocio

Aseguramiento de la calidad del proyecto.

Las siguientes documentaciones son el resultado de auditorías realizadas durante el proyecto.

Auditorias Internas del proyecto.

Tabla 8‑1 Auditoría interna SOX

Auditorias Externas del proyecto.

Se muestra un ejemplo de auditoria externa de aseguramiento de calidad de procesos de negocio, relacionada con la norma ISO 9001:2015

Tabla 8‑2 Auditoría externa – ISO 9001:2015

Documentos de pruebas del proyecto.

Para el correcto aseguramiento de la calidad en las Pruebas en las aplicaciones software entregables, se documentan los pasos a realizar mediante guiones de pruebas (test scripts). Documentos que describen, para cada módulo, los escenarios posibles y los pasos a seguir, indicando los resultados esperados.

Dischos documentos serán las referencias utilizadas en la actividad de pruebas de aceptación de usuarios (UAT) del proyecto, en una de las fases del proyecto.

A continuación, se documenta un guión de pruebas de ejemplo, de entre los identificados en la lista anterior de escenarios de negocio:

RENARA

TE 040 Application Test Scripts

Release 12 Upgrade

Area:  Payables

 

Document Control

 Change History

Date

Version

Author

Change Notes

    
 

1.0

 Raul Rey

Original document developed

    
    
    

Document Review

Review Date

Reviewed Version

Reviewer(s)

Position

Group

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Document Approval

Approval Date

Approved Version

Approver

Position

Signature

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tables of Contents

Release 12 Upgrade 

RENARA_TST_AP_01 – Open Accounting Period for Payables

RENARA_TST_AP_02 – Set up Approved Supplier with the mandatory fields 

RENARA_TST_AP_03 – Update and Maintain Supplier data 

RENARA_TST_AP_25 – Enter Employee as Supplier

RENARA_TST_AP_76 – Inactivate a supplier site 

RENARA_TST_AP_04 – Inactivate suppliers via the RENARA Disable Unused Suppliers process 

RENARA_TST_AP_05 – Inability to duplicate suppliers

RENARA_TST_AP_08 – Enter Bank accounts for payables Transactions

RENARA_TST_AP_07 – Enter Bank account for Suppliers

RENARA_TST_AP_50 – Create a payment document  

RENARA_TST_AP_51 – Inactivate a payment document 

RENARA_TST_AP_09 – Reactivate inactive suppliers

RENARA_TST_AP_52 – Define Distribution Sets

RENARA_TST_AP_10 – Enter Invoices in a batch

RENARA_TST_AP_41 – Enter Withholding Tax on suppliers

RENARA_TST_AP_49 – Inability to duplicate supplier invoice number 

RENARA_TST_AP_77- Enter Standard Invoices – Quick Match

RENARA_TST_AP_11- Enter Standard Invoices (3-way Match)

RENARA_TST_AP_12 – Enter Standard Invoices (2way Match)

RENARA_TST_AP_13 – Enter Standard Invoices (Non Matching)

RENARA_TST_AP_14 – Enter Credit Memos – With Invoice Matching 

RENARA_TST_AP_15 – Enter Credit Memos – Without Invoice Matching

RENARA_TST_AP_16 – Enter Invoice with FA account distributions

RENARA_TST_AP_17 – Modify an Invoice

RENARA_TST_AP_18 – Validate and create accounting for invoices

RENARA_TAT_AP_19 – Validate Invoices in Batch

RENARA_TST_AP_66 – Approve Invoices in Batch

RENARA_TST_AP_68 – Create Accounting in Batch and Post to General Ledger

RENARA_TST_AP_56 – Invoice Inquiry Functions

RENARA_TST_AP_57 – Invoice Batch Inquiry Functions

RENARA_TST_AP_20 – Cancel an Invoice  

RENARA_TST_AP_21 – Enter Supplier hold for invoices at Invoice batch levels

RENARA_TST_AP_22 – Enter Supplier hold at the supplier header and site level

RENARA_TST_AP_23 – Enter Supplier hold at the invoices level 

RENARA_TST_AP_24 – Release Invoice Holds

RENARA_TST_AP_26 – Create invoices from entered Expense Reports 

RENARA_TST_AP_29 – Import Credit Card Transactions for Employee Expense Reports 

RENARA_TST_AP_67 – Cash Requirements 

RENARA_TST_AP_27 – Generate Payments for Employee expense reports in Batch

RENARA_TST_AP_28  – Enter and Pay a Prepayment

RENARA_TST_AP_60 – Apply a Prepayment to an Invoice  

RENARA_TST_AP_55 – Unapply a Prepayment from an Invoice   

RENARA_TST_AP_53 – Enter and Cancel a Prepayment 

RENARA_TST_AP_30 – Generate & Record manual Payment via batches 

RENARA_TST_AP_34 – Remove Invoice from payment batch  

RENARA_TST_AP_31 – Generate & Record Wire Payment 

RENARA_TST_AP_32 – Generate & Record EFT Payments 

RENARA_TST_AP_75 – Add Invoices to a Payment Batch  

RENARA_TST_AP_70 – Generate a Payment Process Request Template 

RENARA_TST_AP_71 – Generate a Payment Process Request from Template 

RENARA_TST_AP_72 – Schedule Repeating Payment Process Requests 

RENARA_TST_AP_73 – Inactivate a Payment Process Request Template 

RENARA_TST_AP_62 – Create a Stop Payment  

RENARA_TST_AP_63 – Release a Stop Payment 

RENARA_TST_AP_61 – Enter Manual Payment  

RENARA_TST_AP_64 – Pay-in-Full for a Single Invoice  

RENARA_TST_AP_36 – Void and Reissue a Payment 

RENARA_TST_AP_35 – Create Accounting for Payments batches 

RENARA_TST_AP_58 – Payment Inquiry Functions 

RENARA_TST_AP_59 – Payment Batch Inquiry Functions

RENARA_TST_AP_37 – Transfer Assets to FA subledger  

RENARA_TST_AP_38 – Generate Uninvoiced Accrual  

RENARA_TST_AP_42 – Reconciliation of Subledger to GL  

RENARA_TST_AP_43 – Transfer Accounting to GL 

RENARA-TST_AP_44 – View an Accounting Entry in Sub Ledger Accounting (SLA) 

RENARA_TST_AP_46 – Generation of Custom AP reports

RENARA_TAT_AP_65 – Standard Monthly Reporting 

 RENARA_TST_AP_47 – Close AP accounting Period 

RENARA_TST_AP_06 – Generate Modelo 340 report                                                      

RENARA_TST_AP_54 – Generate Modelo 347 report                                                        

RENARA_TST_AP_74 – Setting up of new credit card and end-dating credit card                                                                                                                             

Business Process ID:

RENARA BP_00.01

Test Script Number

RENARA_TST_AP_01

Test Script Name

RENARA_TST_AP_01 – Open Accounting Period for PayablesBusiness Process ID:
RENARA BP_00.01
Test Script Number RENARA_TST_AP_01
Test Script Name RENARA_TST_AP_01 – Open Accounting Period for Payables

Objective of Test:

To be able to open the next accounting period to enter invoices

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select RENARA XXX AP Manager Responsibility

 

Navigator for RENARA XXX AP Manager is displayed.

 

 

2.     

Navigate: Accounting > Control Payables Periods

 

Find the current or target period to open.  Change the Status field of that period from Never Opened to Open. 

Current Period: MON-YY

 The period status field will show ‘Open’.  

 

 

3.     

Click the Save button

 

The period status field will show ‘Open’.   Payables transactions entry and posting should be allowed to the open accounting period; not allowed for a future (unopened) period.  Record should save without error.

 

 

4.     

 Menu: File > Close Form

 

Form will be closed and main menu displayed.

 

 

 

Document relevant transactional data related to the above test script here

 

 

Business Process ID:

RENARA BP_01.02

Test Script Number:

RENARA_TST_AP_02

Test Script Name

RENARA_TST_AP_02 – Set up Approved Supplier with the mandatory fields

Objective of Test:

To ensure Suppliers are set up in Accounts Payable.

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select RENARA XXX AP Supplier Responsibility

 

Supplier is created with a supplier number assigned.

 

Organization name must be unique

2.     

Navigate: Suppliers

 

Click on Create Supplier and enter:

 

Supplier Type “Standard Supplier” (Mandatory)

Organization Name (Mandatory)

Tax Registration Number (Required)

 

Click on Apply Button

Supplier Type

Organization Name

 

Supplier is created with a supplier number assigned.

 

Organization name must be unique

3.     

Click on Organization from the Supplier Menu

 

Select a value from the list for the field “Type”

 

Click Save

Supplier Type

Message: Changes to Organization have been saved.

 

 

 

4.     

Click on Address Book from the Supplier Menu

 

Click Create and enter:

 

Valid Address,

Address Name

Select Address Purposes Pay and Purchasing by checking applicable boxes

 

Click Continue

 

Assign Site to an Operating Unit

 

Click Apply

Address

Address Name

Purchasing

Payment

Operating Unit

Supplier address has been created and assigned to the Operating unit selected.

 

 

 

5.     

Click the Tax Details link

 

Enter supplier Taxpayer ID

Enable Allow Withholdings Tax Option

 

Review the following Defaulted values:

Under Transaction Tax Window, Default Controls:

 

Rounding Level = Header

Rounding Rule = Up

 

Click the Save button

Taxpayer ID

 

Changes to Tax Details have been saved

 

 

6.     

Click on Tax and Reporting link

 

Enable the Allow Tax Applicability option

 

Click Save

 

Under the Supplier Sites window click Update Transaction Tax

 

Enter the following fields for each site:

 

Calculate Tax

Tax Registration Number

Allow Offset Taxes

Rounding Rule

Set Invoice Values as Tax Inclusive

Tax Classification

 

Click Save

 

 

 

 

Calculate Tax

Tax Registration Number

Allow Offset Taxes

Rounding Rule

Set Invoice Values as Tax Inclusive

Tax Classification

 

Confirmation Message: Changes to Tax and Reporting have been saved

 

 

7.     

Click on Invoice Management Link

 

Under the Invoice Payment Terms select:

Payment Currency

Pay Group

Terms

 

Click the Save button

Payment

Currency

Pay Group

Terms

 

 Changes to Expense Payment Sites have been saved

 

 

8.     

Click on Payment Details Link

 

Under the payment details Payment Method section

Select a Payment Method at  Supplier Level

 

Click Save

 

Go to the Separate Remittance Advice Delivery Tab

 

Select a Delivery Method. Note: If “E-mail” method is selected, enter a valid E-mail address into the E-mail field. If “Fax” is selected, the enter a valid Fax number into the Fax Field.

 

Click Save

 

Under the Supplier Sites section

Click Update Payment Details

 

Select a Payment Method at  Supplier  Site Level

Click Save

 

Go to the Separate Remittance Advice Delivery Tab

 

Select a Delivery Method. Note: If “E-mail” method is selected, enter a valid E-mail address into the E-mail field. If “Fax” is selected, the enter a valid Fax number into the Fax Field.

 

Click Save

 

Repeat for each Supplier Site

Payment Method

 

 

 

 

Separate Remittance Advice Delivery Method

Confirmation Message; The payment methods and payment attributes have been saved

 

 

9.     

Click on the Contact Directory Link

 

Click the Create Button

Enter Contact information

 

Click Apply

 

Changes to contact have been saved

 

 

10.   

Close HTML Navigator  when finished entering data

 

Page is closed and main menu is displayed

 

 

 

Document relevant transactional data related to the above test script here

 

 

Business Process ID:

RENARA BP_01.02

Test Script Number

RENARA_TST_AP_03

Test Script Name

RENARA_TST_AP_03 – Update and Maintain Supplier data

Objective of Test:

To update information related to a supplier

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step

#

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select RENARA XXX AP Supplier Responsibility

 

RENARA XXX AP Supplier navigator is displayed.

 

 

2.     

Navigate:  Suppliers

Query a Supplier with any of the following parameters:

Supplier Name

Supplier Number

Tax Registration Number

Taxpayer ID

Or Add more criteria to the search clicking Show More Options link.

Supplier Name

Supplier Number

Tax Registration Number

Taxpayer ID

Supplier Entry window opens and search is performed with the parameters entered.

 

 

3.     

Click ‘Update’ link for the retrieved record.

Update Tax Information:

Click the Tax Details link

Update supplier Taxpayer ID.

Click the Save button

Update Supplier Type

Click on Organization link

Select a value from the list for the field “Type”

Click the Save button

Update Payment Terms:

Click on Invoice Management link

At Supplier Site Level Select Terms Tab

Change  payment term from List of Values

Click the Save button

Update Payment  Method:

Click on Payment Details link

Click Save Button

Taxpayer ID:

Supplier Type: Supplier

Terms: On Receipt

Payment Method :

Taxpayer ID will be updated

Org type will be updated

Terms will be updated

 

 

4.     

Click on Suppliers Link

 

Suppliers search page will be displayed

  

5.     

Repeat steps #1 to #4 to update other suppliers data

    

6.     

Close HTML Navigator  when finished entering data

 

Page is closed and main menu is displayed

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_01.02

Test Script Number:

RENARA_TST_AP_25

Test Script Name

RENARA_TST_AP_25 – Enter Employee as Supplier

Objective of Test:

To ensure Employee Suppliers are set up in Accounts Payable.

Prerequisites:

Employee must exist and it is not setup as supplier

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select RENARA XXXX AP Supplier Responsibility

 

RENARA XXXX AP Supplier navigator is displayed.

 

 

2.     

Navigate: Suppliers > Entry

 

Click on Create Supplier

 

Supplier creation screen is displayed

 

 

3.     

Select Supplier Type: Supplier used to process expense payments to internal employees

 

Enter Employee Name

 

Enter Operating Unit

 

Select values from Create Payment Site

 

Click Apply

Employee Name=

Operating Unit=

Supplier is created

 

 

 

4.     

Click on Address Book from the Supplier Menu

 

Make sure Purchasing and Pay for sites created are enabled

 

Click Save

 

Confirmation Note:

Changes to Expense Payment Sites have been saved

 

 

5.     

Click on Tax and Reporting from the Supplier Menu

 

Enable the Allow Tax Applicability option

 

Click Save

 

Confirmation Note:

Changes to Tax and Reporting have been saved

 

 

6.     

Click on Invoice Management Link

 

Under the Invoice Payment Terms select:

 

Payment Currency

Payment Priority

Terms

Pay Group

 

Under the Supplier Sites  Window select and add corresponding information for each supplier site under the following Tabs:

 

Invoicing

Payment

Terms

Supplier Preferences

 

Click the Save button

 Payment Currency=

Payment Priority=

Terms =

Pay Group=

 

 Confirmation Note :

 Changes to Expense Payment Sites have been save

  

7.     

Click on Payment Details Link

 

Under the payment details Payment Method section

Select a Payment Method at  Supplier Level

 

Click Save

 

Go to the Separate Remittance Advice Delivery Tab

 

Select a Delivery Method. Note: If “E-mail” method is selected, enter a valid E-mail address into the E-mail field. If “Fax” is selected, the enter a valid Fax number into the Fax Field.

 

Click Save

 

Under the Supplier Sites section

Click Update Payment Details

 

Select a Payment Method at  Supplier  Site Level

Click Save

 

Go to the Separate Remittance Advice Delivery Tab

 

Select a Delivery Method. Note: If “E-mail” method is selected, enter a valid E-mail address into the E-mail field. If “Fax” is selected, the enter a valid Fax number into the Fax Field.

 

Click Save

 

Repeat for each Supplier Site

 

 

 Payment Method=

 

 

Confirmation Note :

 

The payment methods and payment attributes have been saved

 

 

 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_01.03

Test Script Number:

RENARA_TST_AP_76

Test Script Name

RENARA_TST_AP_76 – Inactivate a supplier site

Objective of Test:

To ensure Employee Suppliers are set up in Accounts Payable.

Prerequisites:

Employee must exist and it is not setup as supplier

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

    

In R12 suppliers have become into party relationships. This means that they are shared by all the Operating Units, and each supplier can have one active site in any operating unit, not only one. If this supplier should have an active site only in RENARA Naboo, then the exsiting site should be inactivated and then a new site for the RENARA Naboo OU should be created

2.     

Select RENARA XXXX AP Supplier Responsibility

 

RENARA XXXX AP Supplier navigator is displayed.

 

 

3.     

Query the supplier for which site needs to be inactivated

 

Supplier Name

Supplier Number

Taxpayer ID

 

Or Add more criteria to the search clicking Show More Options link.

 

Click Go

 

Supplier creation screen is displayed

 

 

4.     

Click Address Book

 

Click Manage Sites

 

Manage Sites screen is displayed

 

 

 

5.     

Under the Uses Tab, enter an Inactive Date for the undesired site.

 

Click Save

   

 

 

Document relevant transactional data related to the above test script here

  

 

Business Process ID:

RENARA BP_01.03

Test Script Number

RENARA_TST_AP_04

Test Script Name

RENARA_TST_AP_04 – Inactivate suppliers via the RENARA Disable Unused Suppliers process

Objective of Test:

To ensure that the RENARA Disable Unused Suppliers process inactivates suppliers without any activities in the past 2 years

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step

#

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select RENARA XXX AP Supplier Responsibility

 

RENARA XXX AP Supplier navigator is displayed.

  

2.     

Navigate to Reports Menu:

View > Requests

 

Click Submit a new Request

 

“Submit a Request” Sub Form Opens

  

3.     

Select the Default Value of Radio Button for “Single Request”  and click “OK” Button

 

Submit Request Panel opens

  

4.     

Submit Request

 

Request Panel opens

  

5.     

Select “RENARA Disable Unused Suppliers process” from LOV

 

Parameters Panel opens

  

6.     

Enter the following parameters:

 

P_AGE_DAYS

Preview Mode

 

Click OK

 

Parameter Panel Closes and Report Ready for Submission

  

7.     

Click on the Submit button and select No to not submit another request

 

Report is submitted successfully

  

8.     

Review the report.

 

View > Requests

 

Click Find

 

Select the RENARA Disable Unused Suppliers process and Click View Output

 

Report Opens and shows accurate data

  

9.     

Navigate to: Suppliers

 

Suppliers Screen will be displayed

  

10.   

Query for a supplier that has been inactivated by the concurrent program with any of the following parameters:

 

Supplier Name

Supplier Number

Taxpayer ID

 

Or Add more criteria to the search clicking Show More Options link.

 

Click Go

 

Suppliers found are displayed

  

11.   

Click the Update button located at the end of the supplier line

 

Supplier is displayed and Inactive date is filled with date that concurrent request was ran in step #5

  

12.   

Close the HTML window

 

Window is closed and main menu displayed

  
 

Document relevant transactional data related to the above test script here

  

 


Business Process ID:

RENARA BP_01.02

Test Script Number:

RENARA_TST_AP_05

Test Script Name

RENARA_TST_AP_05 – Inability to duplicate suppliers

Objective of Test:

To ensure is not possible to duplicate Suppliers are set up in Accounts Payable.

Prerequisites:

Supplier is already set up and active

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select RENARA XXX AP Supplier Responsibility

 

RENARA XXX AP Supplier navigator is displayed.

 

 

2.     

Navigate: Suppliers > Entry

 

Click Create Supplier and enter:

 

Supplier Type “Standard Supplier” (Mandatory)

Organization Name (Mandatory)

 

Error:

Each record in the supplier master must have a unique supplier name and there exists already a supplier called “XXXX”. Either correct the updated supplier name so that it will be unique or press cancel to undo the changes you have made

 

Organization name: must be equal to an existing one

 

 

Note; Under the organization name field, enter the organization name used in RENARA_TST_AP_02.

3.     

Close the HTML window

 

Window is closed and main menu displayed

 

 

 

Document relevant transactional data related to the above test script here

 

 

 


Business Process ID:

RENARA BP_01.01

Test Script Number

RENARA_TST_AP_08

Test Script Name

RENARA_TST_AP_08 – Enter Bank accounts for payables Transactions

Objective of Test:

To enter bank account information.

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step#

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select the RENARA XXX AP Manager responsibility

 

RENARA XXX AP Manager navigator is displayed.

 

 

2.     

Navigate to:

Setup > Payment > Banks and Bank Branches

 

Select the Banks tab and click Create

 

Create Bank screen is displayed

 

 

3.     

Click Create and enter the following fields:

 

Country (Mandatory)

Bank Name (Mandatory)

Bank Number (Required)

 

Click Save and Next

 

User is able to enter required fields.

 

After saving user is taken to second step, Bank Address.

 

 

4.     

Click Create to add a new address to the bank (not mandatory) or just click Save and Next

 

After saving user is taken to third step, Bank Contacts.

 

 

5.     

Click Create to add a new contact to the bank (not mandatory) or just click Finish

 

Confirmation Note:

The Bank “XXX” has been created

 

 

6.     

Click the Create Branch Button

 

Click Continue

 

Create Bank Branch screen is displayed.

 

Country and Bank Name fields are filled with Bank Information.

 

 

7.     

Enter the following fields:

 

Branch Name (Mandatory)

Branch Type (Mandatory)

Branch Number (Required)

 

Click Save and Next

 

User is able to enter required fields.

 

After saving user is taken to second step, Bank Address.

 

Branch Number must be less than 5 characters.

8.     

Click Create to add a new address to the bank (not mandatory) or just click Save and Next

 

After saving user is taken to third step, Bank Contacts.

 

 

9.     

Click Create to add a new contact to the bank (not mandatory) or just click Finish

 

Confirmation Note:

The Bank Branch “XXX” has been created

 

 

10.   

Click the Create Account Button

 

Click Continue

 

Create Bank Account screen is displayed.

 

Country, Bank Name and Bank Branch fields are filled with Bank and Bank Branch Information.

 

 

11.   

Enter the following fields:

 

Bank Account Owner (Legal Entity) (Mandatory)

Account Use

 

Click Next

 

User is able to enter required fields and taken to the second step, Account Information.

 

 

 

12.   

Enter the following fields:

 

Account Name

Account Number

Currency

 

Click Save and Next

 

User is able to enter required fields and taken to the third step, Account Controls

 

 

 

13.   

Enter the following fields:

 

Under the General Controls section:

Cash Account (Mandatory)

Review the rest of the fields and enter as it corresponds

 

Click Save and Next

 

User is able to enter required fields and taken to the fourth step, Account Access

 

 

 

14.   

Click Add Organization Access

 

Select Account Use and Enter an Organization from the LOV

 

Click Continue

Click Save and Next

Click Apply

 

User is able to enter required fields and taken to the fifth and last step, Account Contact

 

 

 

15.   

Click Create Contact (not mandatory) or just click Finish

 

Confirmation Note:

The Bank Account “XX” has been created

 

 

 

Document relevant transactional data related to the above test script here

 

 

 

Business Process ID:

RENARA BP_01.01

Test Script Number

RENARA_TST_AP_07

Test Script Name

RENARA_TST_AP_07 – Enter Bank account for Suppliers

Objective of Test:

To enter  suppliers bank account information

Prerequisites:

Supplier has been set up and has payments made through EFT/electronic.  Bank Account needs to have been set up previously

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step

#

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select the RENARA XXX AP Suppliers responsibility

 

RENARA XXX AP Supplier navigator is displayed.

 

 

2.     

Navigate to:

Suppliers

 

Suppliers Screen will be displayed

 

 

3.     

Query an existing supplier with:

 

Supplier Name

Supplier Number

Taxpayer ID

 

Or add more options to the search clicking Show More Options

 

Click Update icon

Supplier Name=

Supplier Number=

Taxpayer ID=

 

Queried supplier is shown depending on the parameters entered

 

 

4.     

Click on the Banking Details tab

 

 

The Bank Account and Assignment Details screen is displayed

 

 

5.     

Under the Bank Accounts section  click Create

 

Create Bank Account screen is displayed

 

 

6.     

Enter the Country name

Country=

 

 

 

7.     

Click on the Create New Bank radio button and enter:

 

Country Name

Bank Name,

Branch Name

Account Number

 

Click Apply

 

 

 

 

8.     

Click Save

 

Confirmation Note:

The changes to the Banking Details have been saved.

 

 

9.     

Close HTML page

 

.

 

 

 

 

Document relevant transactional data related to the above test script here

 

 

 

Business Process ID:

RENARA BP_05.09

Test Script Number

RENARA_TST_AP_50

Test Script Name

RENARA_TST_AP_50 – Create a payment document

 

 

 

Objective of Test:

To ensure that payment documents can be created

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step#

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXX AP Manager responsibility

 

Navigate: Setup > Payment > Bank Accounts

Inquiry for an existing Bank Account with displayed search parameters:

 

Account Name

Short Account Name

Account Owner

Bank Name

Alternate Account name

Account Number

Currency

Branch name

 

Click Go

 

 

 

 

 

Banks Accounts HTML page is displayed.

 

 

2.     

Select Account and Click Manage Payment Documents

 

Payment Documents page opens and Existing Payments documents are displayed

 

 

3.     

Click Create

 

Create Payment Document screen is displayed

 

 

4.     

Enter mandatory fields:

 

Name

Paper Stock Type

Format

Payment Document Category

First available Document Number

Last available Document Number (not mandatory)

 

Click Apply

Click on the Home Link

 

 

Confirmation Note:

XXX was created.

 

 

 

Document relevant transactional data related to the above test script here

 

 

 


Business Process ID:

RENARA BP_05.13

Test Script Number

RENARA_TST_AP_51

Test Script Name

RENARA_TST_AP_51 – Inactivate a payment document

Objective of Test:

To ensure the payment documents can be disabled

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step#

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXX AP Manager responsibility

Navigate: Setup > Payment > Bank Accounts

Inquiry for an existing Bank Account with displayed search parameters:

 

Account Name

Short Account Name

Account Owner

Bank Name

Alternate Account name

Account Number

Currency

Branch name

 

Click Go

 

 

 

 

 

Banks Accounts HTML page is displayed.

 

 

2.     

Select Account and Click Manage Payment Documents

 

Payment Documents page opens and Existing Payments documents are displayed

 

 

3.     

Click Update

 

Create Payment Document screen is displayed

 

 

4.     

Change status to Inactive

 

Click Apply

 

Click on the Home Link

 

Confirmation Note:

XXX was updated.

 

New status for payment document is Inactive.

 

 

 

Document relevant transactional data related to the above test script here

 

 

 


Business Process ID:

RENARA BP_01.03

Test Script Number

RENARA_TST_AP_09

Test Script Name

RENARA_TST_AP_09 – Reactivate inactive suppliers

Objective of Test:

To ensure that suppliers which are inactive can be reactivated

Prerequisites:

Supplier is inactive status

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step

#

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select the RENARA XXX AP Supplier responsibility

 

RENARA XXX AP Supplier responsibility is displayed

 

 

2.     

Navigate to: Suppliers

 

Suppliers Screen will be displayed

 

 

3.     

Query an inactive supplier with:

 

Supplier Name

Supplier Number

Taxpayer ID

 

Or add more options to the search clicking Show More Options, for example it is possible to search suppliers with the parameter:

 

Inactive Date From and To

 

Click Update

Supplier Name=

Supplier Number=

Taxpayer ID=

 

Queried supplier is shown depending on the parameters entered.

 

Suppliers Inactive Date exist

 

 

4.     

Remove the value entered in the Inactive Date field and click Save

 

Confirmation Note:

Changes to Quick Update have been saved

 

 

5.     

Return to an Invoice Batch and validate that the supplier is now eligible to enter invoices and/or create payments

 

 

 

 

 

Document relevant transactional data related to the above test script here

 

 

 


Business Process ID:

RENARA BP_05.07

Test Script Number

RENARA_TST_AP_52

Test Script Name

RENARA_TST_AP_52 – Define Distribution Sets

Objective of Test:

To set up distribution sets

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select the RENARA XXX AP Manager responsibility

 

RENARA XXX AP Manager responsibility is displayed

 

 

2.     

Navigate: 

Setup > Invoice > Distribution Sets

 

Distribution Set window opens.

 

 

3.     

Enter Name and Description of the Distribution Set

Operating Unit: RENARA XXX

Name:

Description:

Distribution Set Header is defined

 

 

4.     

Enter your Distributions:

Number, Percent, and Account

Num: 1

Percent (%): 40

Account:

Description:

Distribution Line is defined

 

 

5.     

Enter your Distributions:

Number, Percent, and Account

Num: 2

Percent (%): 30

Account:

Description:

Distribution Line is defined

 

 

6.     

Enter your Distributions:

Number, Percent, and Account

Num: 3

Percent (%): 30

Account:

Description:

Distribution Line is defined

 

 

7.     

Click Save button (Diskette)

 

Changes made will be saved.

 

 

8.     

Return to Invoice Workbench and confirm that distribution set created is eligible from the Distribution Set LOV.

 

 

 

 

 

Document relevant transactional data related to the above test script here

 

 

 

 

Business Process ID:

RENARA BP_05.01; 05.02; 05.03; 05.04; 05.05; 05.07

Test Script Number

RENARA_TST_AP_10

Test Script Name

RENARA_TST_AP_10 – Enter Invoices in a batch

 

Objective of Test:

To confirm that invoices can be entered into a batch

Prerequisites:

None

Data Requirements:

None

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

 

 

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.    1

Select RENARA XXX AP Manager responsibility

 

 

Navigator for RENARA XXX AP Manager is displayed

 

2.    1

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice Batches

 

Invoice Batch Workbench should open

 

System profile option AP: Use Invoice Batch Control must be enabled

3.     

In the first row of the Invoices Workbench, select

 

Operating Unit = RENARA XXX

 

Required field is populated

 

 

4.     

Customer Taxpayer ID = Blank

 

Blank

 

 

5.     

Invoice Type = Standard

 

Standard option defaults

 

 

6.     

Enter all other required fields (in yellow)

 

All required data is entered.

 

 

7.     

Enter any other optional fields (in white)

 

Additional optional data is entered

 

 

8.     

Click on Lines tab

 

Invoice Lines open

 

New R12 Functionality

9.     

Enter Invoice Line information to include

·  Type:

·  Invoice Line Amount

  GL Date (confirm default value)

·  Distribution Account

 

 

Type=

Invoice Line Amount=

GL Date=

Distribution Account=

 

 

 

Note: (Invoice Quantity and Unit Price could be entered instead of Line Amount)

 

 

 

10.   

Click on the Distributions button.

 

 

The Distributions window displays.

 

If a distribution account was used on the line level it will complete all the distributions at the distribution level. 

11.   

Tab to the type field

 

This field should have been auto-populated with Item.

 

 

12.   

Enter Distribution Amount

 

 

 

 

13.   

Verify the GL date defaults

 

Note: Ensure that the GL date is within an open AP period

 

 

14.   

Enter Account distribution

 

User can successfully enter a GL code-combination using the list of values

 

 

15.   

Close the Distribution window and return to the Lines window

 

 

 

 

16.   

If the supplier has charged freight on the invoice, add a new Line with a line type of ‘Freight’.  Complete the freight amount and the distribution account as described for the Item in Step 11-16

 

 

User can successfully add a freight line

 

If this is a non-inventory invoice, the freight line distribution account will be the same as the original line.  If this is an inventory related invoice, charge to the appropriate account.

 

Tax lines will be calculated when invoice is validated

17.   

Click Save

 

2 records applied and saved

 

 

18.   

Close the Distributions window

 

Returned to the Invoices window

 

 

19.   

Click Save

 

Invoice Actions window open

 

 

20.   

Close Invoices window

 

 

Returned to Navigator

 

 

 

 

Document relevant transactional data related to the above test script here

 

 

Business Process ID:

RENARA BP_05.04

Test Script Number

RENARA_TST_AP_41

Test Script Name

RENARA_TST_AP_41 – Enter Withholding Tax on suppliers

Objective of Test:

To confirm that withholding tax can be entered for supplier invoices

Prerequisites:

None

Data Requirements:

None

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select RENARA XXX AP Manager responsibility

  

Navigator for RENARA XXX AP Manager is displayed

 

2.     

Navigate to the Invoice Workbench:

Invoices > Entry > Invoice Batches

 

Invoice Batch Workbench should open

 

System profile option AP: Use Invoice Batch Control must be enabled

3.     

In the first row of the Invoices Workbench, select

Operating Unit = RENARA XXX

 

Required field is populated

 

 

4.     

Customer Taxpayer ID = Blank

 

Blank

 

 

5.     

Invoice Type = Standard

 

Standard option defaults

  

6.     

Enter all other required fields (in yellow)

 

All required data is entered.

  

7.     

Enter any other optional fields (in white)

 

Additional optional data is entered

  

8.     

Click on Lines tab

 

Invoice Lines open

 

New R12 Functionality

9.     

Enter Invoice Line information to include

·  Type:

·  Invoice Line Amount

  GL Date (confirm default value)

·  Distribution Account

Type=

Invoice Line Amount=

GL Date=

Distribution Account=

  

 

Note: (Invoice Quantity and Unit Price could be entered instead of Line Amount)

 

 

10.   

Click on the Distributions button.

 

The Distributions window displays.

 

If a distribution account was used on the line level it will complete all the distributions at the distribution level. 

11.   

Tab to the type field

 

This field should have been auto-populated with Item.

  

12.   

Enter Distribution Amount

    

13.   

Verify the GL date defaults

 

Note: Ensure that the GL date is within an open AP period

  

14.   

Enter Account distribution

 

User can successfully enter a GL code-combination using the list of values

  

15.   

Close the Distribution window and return to the Lines window

    

16.   

If the supplier has charged freight on the invoice, add a new Line with a line type of ‘Freight’.  Complete the freight amount and the distribution account as described for the Item in Step 11-16

 

User can successfully add a freight line

 

If this is a non-inventory invoice, the freight line distribution account will be the same as the original line.  If this is an inventory related invoice, charge to the appropriate account.

17.   

Click Tax Details

 

A line will be generated with VAT TAX rates and amounts

  

18.   

Click Save

Click OK

 

2 records applied and saved

Returned to the Invoices window

  

19.   

Create a new line.

 

This field should have been auto-populated with “Item”

  

20.   

Enter withholding amount

Negative amount

User is able to enter amounts

  

21.   

Click on the Distributions button.

 

The Distributions window displays.

 

If a distribution account was used on the line level it will complete all the distributions at the distribution level. 

22.   

Tab to the type field

 

This field should have been auto-populated with Item.

  

23.   

Enter Distribution Amount

    

24.   

Verify the GL date defaults

 

Note: Ensure that the GL date is within an open AP period

  

25.   

Enter Account distribution for withholding tax

 

User can successfully enter a GL code-combination using the list of values

  

26.   

Click Save

 

2 records applied and saved

  

27.   

Close the Distributions window

 

Returned to the Invoices window

  

28.   

Click Save

 

Invoice Actions window open

  

29.   

Close Invoices window

 

Returned to Navigator

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.05

Test Script Number

RENARA_TST_AP_49

Test Script Name

RENARA_TST_AP_49 – Inability to duplicate supplier invoice number

 

Objective of Test:

To confirm is not possible to duplicate suppliers invoices numbers

Prerequisites:

Invoice Number must be equal to an already entered invoice number for supplier used to test

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

 

 

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.    1

Select RENARA XXX AP Manager responsibility

 

 

Navigator for RENARA XXX AP Manager is displayed

 

2.    1

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice Batches

 

Query an existing batch or create a new one

 

Invoice Batch Workbench should open

AP: Use Invoice Batch Control profile option must be enabled

 

3.     

Operating Unit = XXX Operating Unit

 

Field is populated

 

New MOAC functionality  – this will default based on the responsibility signed on with

4.     

Customer Taxpayer ID

 

Blank

 

New R12 field

5.     

Invoice Type = Standard

 

Standard option defaults

 

 

6.     

Enter all other required fields (in yellow)

 

iMake sure you are entering an invoice number which is exactly the same as an invoice number which has already been entered for the supplier used for this test.

Supplier=

Invoice Number=

Error message displayed:

This value already exists. Re- enter

 

 

7.     

Click OK.

 

Clear Record by clicking the pencil eraser from the menu bar.

 

Record is erased

 

 

8.     

Close Invoices window

 

Returned to Navigator

 

 

 

 

Document relevant transactional data related to the above test script here

 

 

Business Process ID:

RENARA BP_05.01

Test Script Number

RENARA_TST_AP_77

Test Script Name

RENARA_TST_AP_77- Enter Standard Invoices – Quick Match

 

 

Objective of Test:

To confirm that invoices can be entered and quick matched to purchase orders and receipts

Prerequisites:

PO Must be approved and items received

Data Requirements:

Availability of receiving purchase orders and receipts have to be completed in Purchasing

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select RENARA SPN AP Manager responsibility

 

Navigator for RENARA SPN AP Manager is displayed

 

 

2.     

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice Batch

 

Query an existing batch and click Open or create a new one

 

Invoice Workbench should open

 

 

3.     

In the first row of the Invoices Workbench, select

Operating Unit = RENARA XXX

 

Field is populated

 

 

4.     

Customer Taxpayer ID = Blank

 

Blank

 

 

5.     

Tab to the Type field  and enter

Invoice Type=Standard

Field accept entry

 

 

6.     

Enter PO number

PO#

User can successfully enter the PO number

 

 

7.     

Enter Taxation Country

Taxation Country = Naboo

Field is automatically filed

 

 

8.     

Enter Business Category

Business Category = Purchase Transaction/Invoice Type/Modelo 347

User can successfully enter Business Category

 

 

9.     

Enter Sub-Type

Sub-Type = Modelo 340

User can successfully enter Sub-Type

 

 

10.   

Enter all other required fields (in yellow)

 

All required data in entered.

 

 

11.   

Enter any other optional fields (in white)

 

Additional optional data is entered

 

 

12.   

Click Quick Match

 

Match Action = Receipt

 

Match type action must match what was set up on the PO. 

13.   

Click Save

 

Invoice header information has been saved.

 

 

14.   

On the Lines Tab enter:

 

PO Line

PO Shipment

Receipt Number

 

Click Savebe

 

 

 

 

Tax is calculated on the line amount.

15.   

Click on the Distributions button and verify that Distribution Total matched Invoice Amount

 

Distributions have been created using information from the PO

 

 

16.   

Click the ‘Actions’ button

 

Invoice Actions window opens

 

 

17.   

Select Validate checkbox and Click OK

 

Validate box is checked and Invoice Actions window closes; returned to Invoices window

 

 

18.   

Verify that Status is Validated

 

Invoice should say: “Status: Validated”, “Approval: Not Required”

 

 

19.   

In the event that the invoice is not validated successfully, use the ‘Hold’ tab to review the hold reason.  Resolve as appropriate.

 

User can verify that the hold reason is accurate for the situation.

 

 

 

20.   

Close Invoices window         

 

Returned to Navigator

 

 

 

 

Document relevant transactional data related to the above test script here

 

 



Business Process ID:

RENARA BP_05.01

Test Script Number

RENARA_TST_AP_11

Test Script Name

RENARA_TST_AP_11- Enter Standard Invoices (3-way Match)

 

Objective of Test:

To confirm that invoices can be entered and 3-way matched to purchase orders and receipts

Prerequisites:

PO Must be approved with a type of receipt  – 3-way  and items received

Data Requirements:

Availability of receiving purchase orders and receipts have to be completed in Purchasing

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select RENARA SPN AP Manager responsibility

 

Navigator for RENARA SPN AP Manager is displayed

 

 

2.     

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice Batch

 

Query an existing batch and click Open or create a new one

 

Invoice Workbench should open

 

 

3.     

In the first row of the Invoices Workbench, select

Operating Unit = RENARA XXX

 

Field is populated

 

 

4.     

Customer Taxpayer ID = Blank

 

Blank

 

 

5.     

Tab to the Type field  and enter

Invoice Type=Standard

Field accept entry

 

 

6.     

Enter PO number

PO#

User can successfully enter the PO number

 

 

7.     

Enter Taxation Country

Taxation Country = Naboo

Field is automatically filed

 

 

8.     

Enter Business Category

Business Category = Purchase Transaction/Invoice Type/Modelo 347

User can successfully enter Business Category

 

 

9.     

Enter Sub-Type

Sub-Type = Modelo 340

User can successfully enter Sub-Type

 

 

10.   

Enter all other required fields (in yellow)

 

All required data in entered.

 

 

11.   

Enter any other optional fields (in white)

 

Additional optional data is entered

 

 

12.   

Confirm the Match Action field on the header line

 

Match Action = Receipt

 

Match type action must match what was set up on the PO. 

13.   

Click Save

 

Invoice header information has been saved.

 

 

14.   

Click Match button

 

Find Receipt for Matching window appears. Purchase Order Num should be populated.

 

 

15.   

Click Find button

 

Match to Receipts window appears

 

 

16.   

Select Match checkbox for Receipt lines to match

 

Quantity value will be populated Receipt.  Received should show quantity received  and Inspected QTY should show as N/A for 3 way match

 

Receipt is matched to the Invoice. 

 

17.   

Enter Quantity Invoiced

 

 

Change quantity if required.  Quantity defaulted should be based on QTY received

 

Tab through Quantity Invoiced and Unit Price (accepting defaults)

 

Distribution is supplied from the Receipt.

18.   

Click Match button

 

User is taken back to Invoices window

 

 

19.   

Click on the Line tab and verify the Invoice Line amounts

 

 

 

 

Tax is calculated on the line amount.

20.   

Click on the Distributions button and verify that Distribution Total matched Invoice Amount

 

Distributions have been created using information from the PO

 

 

21.   

Click the ‘Actions’ button

 

Invoice Actions window opens

 

 

22.   

Select Validate checkbox and Click OK

 

Validate box is checked and Invoice Actions window closes; returned to Invoices window

 

 

23.   

Verify that Status is Validated

 

Invoice should say: “Status: Validated”, “Approval: Not Required”

 

 

24.   

In the event that the invoice is not validated successfully, use the ‘Hold’ tab to review the hold reason.  Resolve as appropriate.

 

User can verify that the hold reason is accurate for the situation.

 

 

 

25.   

Close Invoices window         

 

Returned to Navigator

 

 

 

 

Document relevant transactional data related to the above test script here

 

 


Business Process ID:

RENARA BP_05.02

Test Script Number

RENARA_TST_AP_12

Test Script Name

RENARA_TST_AP_12 – Enter Standard Invoices (2way Match)

 

Objective of Test:

To confirm that invoices can be entered and (2way) matched to purchase orders

Prerequisites:

PO Must be approved (2way) 

Data Requirements:

Availability of purchase orders have to be completed in Purchasing

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select RENARA XXX AP Manager responsibility

 

Navigator for RENARA XXX AP Manager is displayed

 

 

2.     

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice Batch

 

Query for an existing Batch and click Open or generate a new one

 

Invoice Workbench should open

 

 

3.     

In the first row of the Invoices Workbench, select the Operating Unit

Operating Unit = RENARA XXX

Field is populated

 

 

4.     

Customer Taxpayer ID = Blank

 

Blank

 

 

5.     

Enter the invoice Type

Type = Standard

Invoice Type = Standard

 

 

6.     

Enter PO number

PO #

User can successfully enter the PO number

 

 

7.     

Enter all other required fields (in yellow)

 

All required data in entered.

 

 

8.     

Enter any other optional fields (in white)

 

Additional optional data is entered

 

 

9.     

Confirm the Match Action field on the header line

 

Match Action = Purchase Order

 

Match type action must match what was set up on the PO. 

10.   

Click Save

 

Invoice header information has been saved.

 

 

11.   

Click Match button

 

Find Purchase Orders for Matching window appears. Purchase Order Num should be populated.

 

 

12.   

Click Find button

 

Match to Purchase Orders window appears

 

 

13.   

Select Match checkbox for PO lines to match

 

Quantity value will be populated PO. 

 

Receipt is matched to the Invoice. 

 

14.   

Enter Quantity Invoiced

 

 

Change quantity if required.  Quantity defaulted should be based on QTY received

 

Tab through Quantity Invoiced and Unit Price (accepting defaults)

 

Distribution is supplied from the Receipt.

15.   

Click Match button

 

User is taken back to Invoices window

 

 

16.   

Click on the Line tab and verify the Invoice Line amounts

 

 

 

 

Tax is calculated on the line amount.

17.   

Click on the Distributions button and verify that Distribution Total matched Invoice Amount

 

Distributions have been created using information from the PO

 

 

18.   

Click the ‘Actions’ button

 

Invoice Actions window opens

 

 

19.   

Select Validate checkbox and Click OK

 

Validate box is checked and Invoice Actions window closes; returned to Invoices window

 

 

20.   

Verify that Status is Validated

 

Invoice should say: “Status: Validated”, “Approval: Not Required”

 

 

21.   

In the event that the invoice is not validated successfully, use the ‘Hold’ tab to review the hold reason.  Resolve as appropriate.

 

User can verify that the hold reason is accurate for the situation.

 

 

 

22.   

Close Invoices window

 

Returned to Navigator

 

 

 

 

 

Document relevant transactional data related to the above test script here

 

 

 

 

 

 

Business Process ID:

RENARA BP_05.05; 05.07

Test Script Number

RENARA_TST_AP_13

Test Script Name

RENARA_TST_AP_13 – Enter Standard Invoices (Non Matching)

 

 

Objective of Test:

To confirm that invoices can be entered and validated

Prerequisites:

None

Data Requirements:

None

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXX AP Manager responsibility

 

 

 

 

2.     

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice Batch

 

Query for an existing Batch and click Open or generate a new one

 

Invoice Workbench should open

 

 

3.     

In the first row of the Invoices Workbench, select the Operating Unit

 

Field is populated

 

 

4.     

Customer Taxpayer ID = Blank

 

Blank

 

 

5.     

Enter the Invoice Type

Invoice Type = Standard

Standard option defaults

 

 

6.     

Enter all other required fields (in yellow)

 

All required data is entered.

 

 

7.     

Enter any other optional fields (in white)

 

Additional optional data is entered

 

 

8.     

Click on Lines tab

 

Invoice Lines open

 

 

9.     

Enter Invoice Line information to include

·  Type

·  Invoice Line Amount

·  GL Date (confirm default value)

·  Distribution Account

Type=

Invoice Line Amount

GL Date

Distribution Account

 

 

 

 

 

 

 

10.   

Click on the Distributions button.

 

 

The Distributions window displays.

 

If a distribution account was used on the line level it will complete all the distributions at the distribution level. 

11.   

Tab to the type field

 

This field should have been auto-populated with Item.

 

 

12.   

Enter Invoice Amount

 

 

 

 

13.   

Verify the GL date defaults

 

Note: Ensure that the GL date is within an open AP period

 

 

14.   

Enter Account distribution

 

User can successfully enter a GL code-combination using the list of values

 

 

15.   

Close the Distribution window and return to the Lines window

 

 

 

 

16.   

If the supplier has charged freight on the invoice, add a new Line with a line type of ‘Freight’.  Complete the freight amount and the distribution account.

 

User can successfully add a freight line

 

If this is a non-inventory invoice, the freight line distribution account will be the same as the original line.  If this is an inventory related invoice, charge to the appropriate account.

17.   

Click Save

 

2 records applied and saved

 

 

18.   

Close the Distributions window

 

Returned to the Invoices window

 

 

19.   

Click on Actions

 

Invoice Actions window open

 

 

20.   

Select Validate

 

Validate box is checked; for invoices already validated, this checkbox is disabled.

 

 

21.   

Click OK

 

 

Invoice Actions window closes; Invoice status is now validated

 

 

22.   

In the event that the invoice is not validated successfully, use the ‘Hold’ tab to review the hold reason.  Resolve as appropriate.

 

User can verify that the hold reason is accurate for the situation.

 

 

 

23.   

Close Invoices window

 

 

Returned to Navigator

 

 

 

 

Document relevant transactional data related to the above test script here

 

 

 

 

 

Business Process ID:

RENARA BP_05.06

Test Script Number

RENARA_TST_AP_14

Test Script Name

RENARA_TST_AP_14 – Enter Credit Memos – With Invoice Matching

 

Objective of Test:

To confirm that credit memos can be entered, matched to an invoice and validated

Prerequisites:

An invoice entered to the same Supplier as the Credit Memo Supplier must have been entered and saved

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From RENARA XXX AP Manager Responsibility

 

 

 

 

2.     

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice Batch

 

Query for an existing Batch and click Open or generate a new one

 

Invoice Workbench should open

 

 

3.     

In the first row of the Invoices Workbench, select

Operating Unit = XXX Operating Unit

 

Field is populated

 

 

4.     

Customer Taxpayer ID = Blank

 

Blank

 

 

5.     

Enter Type of ‘Credit’ or Debit’

 

User can successfully select the appropriate type using list of values

 

 

6.     

Enter all other required fields (in yellow), particularly

 

·         Supplier Name:

·         Supplier Site:

·         Credit Memo Date:

·         Credit Memo Amount: (Negative Amount)

·         Payment Terms (Reset to Immediate, if needed)

 

 

All required data in entered.  A warning regarding Payment terms will say terms will default from supplier setups and that the user may want to change these terms for the CM or DM

 

 

7.     

 

 

 

 

NOTE: In R12 the procedure for matching a new Credit Memo to an Invoice has changed.  The Match Option (i.e., match to PO, Receipt, or Invoice) which used to appear on the Invoices window near the Match button now appears as a drop down option in the Credit Memo header row itself.  It is found under the column ‘Match Option’.  In addition, the match process itself for Invoice matched transactions has also changed as will be demonstrated in the next several test steps.

8.     

Enter any other optional fields (in white) needed for the transaction, particularly:

 

Match Option:  Invoice (selected from a dropdown list in CM row)

 

Additional optional data is entered and Invoice is viewable as the matching option

 

Revised R12 functional location

9.     

To match a CM to an Invoice, click on the Corrections button

 

The Find Document for Correction page is displayed

 

Important new R12 procedure

10.   

Optionally, enter parameters to limit the number of invoices to be presented for matching

 

 

 

 

11.   

Click the Find button

 

The Invoices Corrections page is displayed showing all invoices meeting the query parameters.  If no parameters were defined, all available invoices for this Supplier will be presented for matching options

 

 

12.   

Click on the Select box to the left of the invoice being matched to

 

 

 

 

13.   

Enter the Amount (Negative Number) of the credit being applied to this invoice

 

 

 

 

14.   

Click on the Correct button (or Save for similar result)

 

A notification that the process to correct the selected invoice has begun

 

 

15.   

Click the OK button to the notification

 

Another notification id displayed which indicates that the transaction is complete and that the record(s) has been applied and saved

 

 

16.   

Click on the OK button to the second notification

 

Under the Line tab of the Credit Memo (or Debit Memo) the Amount of the credit will have populated the Amount field and under the Distribution button for this Line, the Distribution from the matched Invoice will be displayed.

 

 

17.   

Close the Distributions and Lines windows

 

 

 

 

18.   

Click on the Actions button

 

 

 

 

19.   

Validate the Credit Memo

 

The credit memo validates

 

 

20.   

Click on the Actions button again

 

 

 

 

21.   

Create Accounting in Final Post mode

 

A note indicates that the accounting has been successfully completed for this transaction.  The credit memo has Accounted status.

 

 

22.   

Navigate to the icon menu Tools > View Accounting

 

View output from each of  the concurrent request submitted to confirm that expected accounting transactions have taken place.

 

 

 

 

 

 

Document relevant transactional data related to the above test script here

 

 

 

 

 

 

Business Process ID:

RENARA BP_05.06

Test Script Number

RENARA_TST_AP_15

Test Script Name

RENARA_TST_AP_15 – Enter Credit Memos – Without Invoice Matching

 

Objective of Test:

To confirm that credit memos can be entered and validated in AP without matching to an Invoice

Prerequisites:

None

Data Requirements:

None

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.    1

From RENARA XXX AP Manager  Responsibility

 

 

 

 

2.    1

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice Batch

 

Query for an existing Batch and click Open or generate a new one

 

Invoice Workbench should open

 

 

3.     

In the first row of the Invoices Workbench, select

Operating Unit = XXX Operating Unit

 

Field is populated

 

RENARA Operating Unit will default based on responsibility that is being used

4.     

Customer Taxpayer ID = Blank

 

Blank

 

New R12 field

5.     

Enter Type of ‘Credit’ or Debit’

Type =

User can successfully select the appropriate type using list of values

 

 

6.     

Enter all other required fields (in yellow), particularly

 

·         Supplier Name:

·         Supplier Site:

·         Credit Memo Date:

·         Credit Memo Amount: (Negative Amount)

 

 

All required data in entered.

 

 

7.     

Enter any other optional fields (in white)

 

Additional optional data is entered

 

 

8.     

Click on the Line tab and enter Line Amount

 

User can successfully enter line amount

 

 

9.     

Verify the GL date defaults

 

Note: Ensure that the GL date is within an open AP period

 

 

10.   

Tab to the type field

 

This field should have been auto-populated with Item.

 

 

11.   

Click on the Distribution button and enter Account distribution

 

User can successfully enter a GL code-combination using the list of values

 

 

12.   

Close the Distribution window and return to the Lines window

 

 

 

 

13.   

If the supplier has charged freight on the invoice, add a new Line with a line type of ‘Freight’.  Complete the freight amount and the distribution account.

If this is a non-inventory invoice, the freight line distribution account will be the same as the original line.  If this is an inventory related invoice, charge to the appropriate account.

 

User can successfully add a freight line

 

 

14.   

Click Save

 

The record is applied and saved

 

 

15.   

Close the Distributions window

 

Returned to the Invoices window

 

 

16.   

Click on Actions

 

Invoice Actions window open

 

 

17.   

Select Validate

 

Validate box is checked; for invoices already validated, this checkbox is disabled.

 

 

18.   

Click OK

 

 

Invoice Actions window closes; Invoice status is now validated

 

 

19.   

In the event that the invoice is not validated successfully, use the ‘Hold’ tab to review the hold reason.  Resolve as appropriate.

 

User can verify that the hold reason is accurate for the situation.

 

 

 

20.   

Close Invoices window

 

 

Returned to Navigator

 

 

 

 

Document relevant transactional data related to the above test script here

 

 

Business Process ID:

RENARA BP_05.03

Test Script Number

RENARA_TST_AP_16

Test Script Name

RENARA_TST_AP_16 – Enter Invoice with FA account distributions

Objective of Test:

To ensure that invoices with FA account distributions can be entered in the system

Prerequisites:

None

Data Requirements:

None

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.    1

From RENARA XXX AP Manager Responsibility

    

2.    1

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice Batch

 

Query an Invoice Batch or generate a new one

 

Invoice Workbench should open

  

3.     

In the first row of the Invoices Workbench, select

Operating Unit = XXX Operating Unit

 

Field is populated

 

 

4.     

Customer Taxpayer ID = Blank

 

Blank

 

New R12 field

5.     

Enter Type of ‘Credit’ or Debit’

Type=

User can successfully select the appropriate type using list of values

  

6.     

Enter all other required fields (in yellow), particularly

 

·         Supplier Name:

·         Supplier Site:

·         Credit Memo Date:

·         Credit Memo Amount: (Negative Amount)

 

Supplier=

Supplier Site=

Credit Memo Date=

Credit Memo Amount=

All required data in entered.

  

7.     

Enter Distribution Set for Fixed Assets

Distribution Set=

   

8.     

Enter any other optional fields (in white)

 

Additional optional data is entered

  

9.     

Click on the Line tab and enter Line Amount

 

User can successfully enter line amount

  

10.   

Verify the GL date defaults

 

Note: Ensure that the GL date is within an open AP period

  

11.   

Tab to the type field

 

This field should have been auto-populated with Item.

  

12.   

Click on the Distribution button and review Account distribution

 

User can successfully enter a GL code-combination using the list of values

  

13.   

Close the Distribution window and return to the Lines window

    

14.   

If the supplier has charged freight on the invoice, add a new Line with a line type of ‘Freight’.  Complete the freight amount and the distribution account.

 

 

User can successfully add a freight line

 

If this is a non-inventory invoice, the freight line distribution account will be the same as the original line.  If this is an inventory related invoice, charge to the appropriate account.

15.   

Click Save

 

The record is applied and saved

  

16.   

Close the Distributions window

 

Returned to the Invoices window

  

17.   

Click on Actions

 

Invoice Actions window open

  

18.   

Select Validate

 

Validate box is checked; for invoices already validated, this checkbox is disabled.

  

19.   

Click OK

 

 

Invoice Actions window closes; Invoice status is now validated

  

20.   

In the event that the invoice is not validated successfully, use the ‘Hold’ tab to review the hold reason.  Resolve as appropriate.

 

User can verify that the hold reason is accurate for the situation.

 

  

21.   

Close Invoices window

 

 

Returned to Navigator

  
 

Document relevant transactional data related to the above test script here

  

 

 



Business Process ID:

RENARA BP_05.07

Test Script Number

RENARA_TST_AP_17

Test Script Name

RENARA_TST_AP_17 – Modify an Invoice

Objective of Test:

To confirm that invoices may be modified

Prerequisites:

 

Data Requirements:

An invoice to modify must be created and saved (Invoices NOT validated, accounted, or PO matched)

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

 

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.    1

From RENARA XXX AP Manager responsibility

    

2.    1

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoices

 

Query for an existing Invoice

 

The Invoices search page is displayed

  

3.     

Enter the Invoice Number to be modified

Invoice #=

   

4.     

Click on the Find button

 

The invoice is displayed in the Invoice Workbench

  

5.     

Click in the Invoice Amount field and increase  the Amount by EUR100

Invoice Amount Old=

Invoice Amount New=

The new value is displayed

 

 

6.     

Click on the ‘2 Lines’ tab

 

The invoice Lines region is displayed

 

 

7.     

Create a second line by clicking on the NUM filed in the new row

 

The Type ‘Item’ defaults in

  

8.     

Click in the Amount field and enter EUR100  (the amount used to increase the total invoice)

Amount =

The new amount is displayed

  

9.     

Click on the Distribution button

 

The distribution page is displayed

  

10.   

Enter an accounting distribution for the new Line

Account Distribution=

The new distribution is displayed

  

11.   

Save your work

 

The invoice status become Requires Revalidation

  

12.   

Close the Distribution and Lines windows returning to the Invoice Workbench

    

13.   

Click on the Actions button

 

The Invoices Actions page is displayed

  

14.   

Click on the Validate box

    

15.   

Click on the Go button

 

The invoice status is again Validated.

  

16.   

Close Invoices window

 

 

Returned to Navigator

  
 

Document relevant transactional data related to the above test script here

  

 

 



Business Process ID:

RENARA BP_04.09; 05.03

Test Script Number

RENARA_TST_AP_18

Test Script Name

RENARA_TST_AP_18 – Validate and create accounting for invoices

Objective of Test:

To confirm that the Create Accounting function functions for an individual invoice

Prerequisites:

Invoices have been entered

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Navigate to the Invoice  Search

 

Invoices > Entry > Invoices

 

The Find Invoices page is displayed

  

2.     

Enter the Invoice Number of the invoice or other parameters needed to locate the invoice to be accounted

 

Invoice Number=

Search parameters are entered

  

3.     

Click the Find button

 

The invoice to be held is displayed in the Invoices Window

  

4.     

Click on the Actions button

 

The Invoices Action page is displayed

  

5.     

Click on the Validate Invoices button

 

The transaction is processed and Invoice Workbench is displayed with the status of the invoice changed to Validated

  

6.     

Click on the Actions button

 

The Invoices Action page is displayed

  

7.     

Click on the Create Accounting button and select the Final and Post in GL option

 

Selected options are entered

  

8.     

Click on the Go button

 

The transaction processes and a response returns indicating accounting was successfully completed for this transaction

  

9.     

Click on the OK button

 

The accounting transaction will have taken place

  

10.   

Proceed to Test RENARA_TST_AP_44 to view the accounted transaction in Subledger Accounting

    
 

Document relevant transactional data related to the above test script here

  

 

 



Business Process ID:

RENARA BP_05.01; 05.03; 05.06

Test Script Number

RENARA_TST_AP_19

Test Script Name

RENARA_TAT_AP_19 – Validate Invoices in Batch

Objective of Test:

To confirm that AP Invoices may be validated in batch.  Note that AP processing with IPM imaging requires this activity

Prerequisites:

A group of invoices has been entered and saved but not validated

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Navigate to Reports Menu:

Other > Requests > Run

 

“Submit a Request” Sub Form Opens

  

2.     

Select the Default Value of Radio Button for “Single Request”  and click “OK” Button

 

Submit Request Panel opens

  

3.     

Submit Request

 

Request Panel opens

  

4.     

Select “Invoice Validation” from LOV

 

Parameters Panel opens

  

5.     

Enter any optional Parameters and click OK when finished.

 

Parameter Panel Closes and Report Ready for Submission

  

6.     

Click on the Submit button and select No to submit another request

 

Request completes normally

  

7.     

View Output for the completed concurrent request.

 

Output is viewable.  All invoices meeting the parameter criteria will be validated or will have put holds on invoices with invalid transaction detail.

  

8.     

Close Report and Requests Panel

 

Return to Menu

  

9.     

Navigate to

Invoices > Entries > Invoices

 

Invoice Search Workbench is displayed

  

10.   

Query an invoice which previously had not been validated

 

Invoice status should now be Validated or the invoice will have been put on hold

  

 

 

Document relevant transactional data related to the above test script here

  

 



Business Process ID:

RENARA BP_05.02

Test Script Number

RENARA_TST_AP_66

Test Script Name

RENARA_TST_AP_66 – Approve Invoices in Batch

Objective of Test:

To confirm the AP Approval function has been activated and that AME has been programmed to the needs of XXX

Prerequisites:

A group of invoices has been entered and validated and made ready for approval

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From RENARA XXX AP Manager responsibility

 

Navigate to Reports Menu:

Other > Requests > Run

 

“Submit a Request” Sub Form Opens

  

2.     

Select the Default Value of Radio Button for “Single Request”  and click “OK” button

 

Submit Request Panel opens

  

3.     

Select “Invoice Approval Workflow” from the List of Values

 

Parameters Panel opens

  

4.     

Enter the following parameters:

 

Supplier Name

Invoice Number

From Invioce Date

To Invoice Date

 

Click OK

Supplier Name =

Invoice Number =

From Invioce Date =

To Invoice Date =

 

Parameter Panel Closes and Report Ready for Submission

  

5.     

Click on the Submit button and select No to submit another request

 

Request completes normally

  

6.     

View Output for the completed concurrent request.

 

Output is viewable.  All invoices will have been processed according to the rules defined in AME.  Invoices will be either ‘Approved’ or will have been left unapproved pending action by the approver for the specific document

  

7.     

Close Report and Requests Panel

 

Return to Menu

  

8.     

Navigate to

Invoices > Entry > Invoices

 

Invoice Workbench is displayed

  

9.     

Query an invoice which previously had not been validated

 

Invoice status should now be Validated or the invoice will have been put on hold

  
 

Document relevant transactional data related to the above test script here

  

 

 

Business Process ID:

RENARA BP_05.05

Test Script Number

RENARA_TST_AP_68

Test Script Name

RENARA_TST_AP_68 – Create Accounting in Batch and Post to General Ledger

Objective of Test:

To confirm that Payables transactions can created in batch and be posted to General Ledger successfully

Prerequisites:

Invoices and payments have been processed and associated GL transactions are ready for posting

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Navigate to Requests Screen:

 

Other > Requests > Run

 

Submit a New Request Panel Opens

  

2.     

Select Default of Single Request and hit “OK”

 

Submit a Request Panel opens

  

3.     

In the Name Field select “Create Accounting”  This process is used since it will not only perform Payables Transfer but create accounting distributions in subledger

 

Parameters Panel opens

  

4.     

Enter Appropriate Parameters:

 

Ledger

Process Category

End Date

Final

Errors Only

Report

Transfer to General Ledger

Post in GL

 

Click on the OK button when complete

Ledger=                    (XXX Ledger)

Process Category=    Invoices

End Date=                 Last GL Date to be processed by this run

Mode = Final                  

Errors Only = No       

Report = Detail                    

Transfer to General Ledger =   Yes

Post in GL = No              

 

 

 

 

 

Parameter Panel Closes and ready for submission

  

5.     

Click “Submit”

 

Requests Panel Opens

  

6.     

Press “Refresh Data” until all processes complete

 

Three processes should have occurred:

·     Create Accounting Process

·     Accounting Program

·     Journal Import

  

7.     

Click on the View Output button for the Create Accounting Process

 

The output should detail which journal lines were created and are valid

  

8.     

Click on the View Output button for Journal Import

 

The output will detail which lines have been imported into GL.

  
 

Document relevant transactional data related to the above test script here

  

 

Business Process ID:

RENARA BP_05.14

Test Script Number

RENARA_TST_AP_56

Test Script Name

RENARA_TST_AP_56 – Invoice Inquiry Functions

Objective of Test:

To explore elements of the Invoice Workbench

Prerequisites:

A general array of invoices is available for review.

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXX AP Manager responsibility Navigate to:

Invoices > Inquiry > Invoices

 

The Invoices Workbench is displayed

  

2.     

Click on the Find (Flashlight) icon in the icon menu

 

The Find Invoices page is displayed

  

3.     

Use the Find Invoices page to search for the invoices by trading partner, invoice, invoice status, and voucher audit search criteria.

Supplier=

   

4.     

Enter the Invoice Number of the invoice or other parameters needed to locate the invoice to be reviewed.

 

Invoice Number=

 

Search parameters are entered

  

5.     

Click the Find button

 

The invoice to be held is displayed in the Invoices Workbench

  

6.     

Use the Invoice Workbench page to review invoice distributions, scheduled payments, holds, or payments, by clicking the appropriate button or tab.

    

7.     

In the General tab area, review general information about invoice status and charge distributions

    

8.     

Click on Lines tab

    

9.     

In the Lines area review individual invoice line

    

10.   

Click on the Distributions button

    

11.   

Review accounting distribution for each Line

    

12.   

Click on the Holds tab

    

13.   

In the Holds area, review all holds which are on an invoice or review the history of all holds which had at one time been applied to the invoice and the reasons provided for releasing the holds

    

14.   

Click on the View Payment tab

    

15.   

In the View Payments area, review a full history of payments applied to the invoice

    

16.   

Click on Scheduled Payments

    

17.   

In the Scheduled Payments area review details of Payments, holds on payments, and the history of split payments

    

18.   

Click on Prepayment Application

    

19.   

In the Prepayment Application area review any prepayments which have been applied to the invoice and lowered the portion of the invoice needing to be paid by other means.  Information in this tab is needed to fully reconcile the payments made against the invoice.

    
 

Document relevant transactional data related to the above test script here

  

 

 

Business Process ID:

RENARA BP_05.14

Test Script Number

RENARA_TST_AP_57

Test Script Name

RENARA_TST_AP_57 – Invoice Batch Inquiry Functions

Objective of Test:

To explore elements of the Invoice Batch Workbench

Prerequisites:

A general array of invoices batches are available for review.

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXX AP responsibility Navigate to:

 

Invoices > Inquiry > Invoice Batches

 

The Invoice Batches  Workbench is displayed

  

2.     

Click on the Find (Flashlight) icon in the icon menu

 

The Find Invoices page is displayed

  

3.     

Use the Find Invoice Batches page to search for the invoice batches by name and / or Dates.

Invoice Batch Name=

   

4.     

Enter the Invoice Batch Names or Dates ranges

 

 

Search parameters are entered

  

5.     

Click the Find button

 

The invoices batches are displayed

  

6.     

Use the Invoices button to open the batch and review invoices entered to.

    
 

Document relevant transactional data related to the above test script here

  

 

 

Business Process ID:

RENARA BP_05.07

Test Script Number

RENARA_TST_AP_20

Test Script Name

RENARA_TST_AP_20 – Cancel an Invoice

Objective of Test:

To confirm invoices can be cancelled

Prerequisites:

Unpaid invoices must be created and saved.  They may be validated but may not be paid

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice

 

Invoice Search Workbench should open

 

Before it is paid, an invoice may be cancelled. If the invoice is paid, it is necessary to void the check prior to cancel it.

2.     

Query an invoice which is saved, optionally validated, but not paid.

Invoice Number=

A new Prepayment is created and saved.

  

3.     

Click on the Actions button

 

The Invoice Actions window is displayed

  

4.     

Click on the Cancel Invoice box and click OK

 

A warning asks if the user intends to Cancel

 

 

5.     

Click the OK button

 

Returned to Invoice Workbench

 

 

6.     

Requery the  invoice (if necessary)

 

The Status is Cancelled and the Amount is now EUR 0

  
 

Document relevant transactional data related to the above test script here

  

 

 

Business Process ID:

RENARA BP_05.08

Test Script Number

RENARA_TST_AP_21

Test Script Name

RENARA_TST_AP_21 – Enter Supplier hold for invoices at Invoice batch levels

Objective of Test:

To confirm that holds can be entered at Invoice Batch Level

Prerequisites:

Invoice Batch with Invoices uploaded to it must exist

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.    1

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice Batch

 

Invoice Workbench should open

  

2.     

Click on the search (flashlight) icon in the page icon toolbar

 

The Invoice Batches search page is displayed

  

3.     

Query an Invoice Batch by entering

 

Names

Dates

 

    

4.     

Click on the Find button

 

The invoice batch  is displayed

  

5.     

Go to the Hold Name column and select a value from the LOV displayed

 

The new value and the Hold Reason are displayed

 

 

6.     

Click on the Save

 

Invoice Batch is now on Hold

 

 

 

Document relevant transactional data related to the above test script here

  

 

 

Business Process ID:

RENARA BP_01.02; 05.08

Test Script Number

RENARA_TST_AP_22

Test Script Name

RENARA_TST_AP_22 – Enter Supplier hold at the supplier header and site level

Objective of Test:

To confirm that holds can be entered at Invoice supplier and supplier site level

Prerequisites:

Invoice Batch with Invoices uploaded to it must exist

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXXX AP Suppliers responsibility

Navigate to Suppliers:

Suppliers > Entry

 

Suppliers Screen will be displayed

  

2.     

Query an existing supplier with:

 

Supplier Name

Supplier Number

Taxpayer ID

 

Or add more options to the search clicking Show More Options

Supplier Name=

Supplier Number=

Taxpayer ID=

 

Queried supplier is shown depending on the parameters entered

 

  

3.     

Click Update

 

Quick Update screen is displayed

  

4.     

To apply the hold at supplier level, on the right side of the screen select an option from the Hold from Payment list:

 

All Invoices

Unmatched Invoices

Unvalidated Invoices

 

Click Save

 

Confirmation Note:

Changes to Quick Update have been saved

 

If the “All Invoices” option is selected, then all the existing invoices from the supplier will be put on hold.

 

If the “Unmatched Invoices” option is selected, then all the existing invoices which have not been matched to a specific PO will be put on hold

 

If the “Unvalidated Invoices” option is selected, then all the existing invoices which have not been validated will be put on hold.

5.     

To apply the hold at supplier site level, under the Quick Update Supplier Setups section navigate to the Key Payment Setups tab and select a valid option from the Hold From Payment section for each desired site:

 

All Invoices

Unmatched Invoices

Unvalidated Invoices

 

Click Save

 

Confirmation Note:

Changes to Quick Update have been saved

 

 

 

Document relevant transactional data related to the above test script here

  

 

 

Business Process ID:

RENARA BP_05.08

Test Script Number

RENARA_TST_AP_23

Test Script Name

RENARA_TST_AP_23 – Enter Supplier hold at the invoices level

Objective of Test:

To confirm that holds may be processed in AP

Prerequisites:

Invoices have been entered, are unpaid and available for the application of holds

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXXX AP Manager responsibility navigate to:

Invoices > Entry > Invoices

 

The Find Invoices page is displayed

  

2.     

Enter the Invoice Number of the invoice to be held

Invoice Number=

Search parameters are entered

  

3.     

Click the Find button

 

The invoice to be held is displayed in the Invoices Window

  

4.     

Click on the Holds tab

 

The Holds region of the page is displayed

  

5.     

In the Holds Name column, select the hold ‘AP Hold’

 

A manual hold will be applied to this invoice and it will not be available for payment.

 

Note: Many other hold types are available to be selected under the LOV.

6.     

Save your work

 

The invoice is saved and is on hold.

  

7.     

Navigate to

Other > Request > Run

    

8.     

Generate the ‘Invoice on Hold Report’ to verify that it is producing accurate results

 

Report data can be verified successfully

  

9.     

Reserve this hold and verify that this invoice is not selected in a check run

 

This invoice should not be selected as part of any Payment Request until this hold is removed.

 

Pay in full option is not available.

  
 

Document relevant transactional data related to the above test script here

  

 

 

Business Process ID:

RENARA BP_05.08

Test Script Name

RENARA_TST_AP_24

Test Script Name

RENARA_TST_AP_24 – Release Invoice Holds

Objective of Test:

To confirm that holds may be released in AP

Prerequisites:

Invoices have been entered, are unpaid, are on hold and  available for the release of holds

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXXX AP Manager  responsibility navigate to Invoices > Entry > Invoices

 

The Find Invoices page is displayed

  

2.     

Click on the Find (Flashlight) icon in the icon toolbar

 

The Find Invoices page is displayed

  

3.     

Enter the Invoice Number of the invoice to be released

 

Invoice #

Search parameters are entered

 

(Release an invoice which is different from the one put on hold in RENARA_TST_AP_23)

4.     

Click the Find button

 

The invoice to be held is displayed in the Invoices Window

  

5.     

Click on the Holds tab

 

The Holds region of the page is displayed

  

6.     

In the Release Name column, select from the dropdown list the Release Name ‘Holds Quick Released’ and associated Description

 

The hold release is entered in the Release Column

  

7.     

Save your work

 

The invoice is saved and its hold is released

  

 

 

Document relevant transactional data related to the above test script here

  

 

 

Business Process ID:

RENARA BP_04.01; 04.02; 04.03; 04.04; 04.08;04.09

Test Script Name

RENARA_TST_AP_26

Test Script Name

RENARA_TST_AP_26 – Create invoices from entered Expense Reports

Objective of Test:

To confirm that expense reports are exported from OIE to AP and Invoices are generated

Prerequisites:

Expense Reports have been audited by AP and are ready to be exported

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From user’s responsibility menu, select the RENARA XXX Internet Expenses Auditor, navigate to:

 

Expenses Audit

 

The Expenses Audit page is displayed in the Audit Expense Report menu region

  

2

Select the Expenses Export tab

 

The Export Run Region is displayed beginning a 7 step export launch process

  

3

Enter a Name by which this export may queried

    
 

Click the Next button

 

A process parameter page is displayed.

  

4

Enter process parameters:

 

Batch Name

GL Date (for the GL date on the AP invoice to be created)

Organization (limiting the expense reports being converted to just one operating unit)

 

  

Note: It is important that the Organization is entered accordingly, otherwise the process will export all the existing expenses ready to be exported to AP.

 

5

Click the Next button

 

The process schedule page is displayed

  

6

Accept defaults:

Start as Soon as Possible

Never Repeat

 

A Notifications page is Displayed

  

7

Identify those to be notified of this process run

    

8

Click the Next button

 

A printing format page is displayed

  

9

Accept defaults:

Printer: No Print

Yes – Save Output file

    

10

Click on Next

 

A review page is displayed

  

11

Review all information

    

12

Click the Submit button

 

Message:

Information:

Your request for Expense Report Export has been scheduled. The Request ID is xxxx.

  

13

Track the progress of the concurrent request under the forms page menu:

 

Click the Export Requests Tab

 

Requests tab is displayed

  

14

Click Refresh until Phase is “Completed”.

 

Copy the Request Number and Click the Export Results Tab

 

The process ends

  

15

Under the Rejections Tab Paste the request number and click Go

 

A detail of rejected items will be displayed. This will only happen if process rejects items.

  

16

Under the Holds Tab Paste the request number and click Go

 

A detail of items on hold will be displayed. This will only happen if process finds items with related holds.

  

17

Under the Invoices Tab Paste the request number and click Go

 

A detail of created invoices will be displayed. This will only happen if process creates invoices in AP.

  

18

Under the Prepayments Tab Paste the request number and click Go

 

A detail of items with prepayment applications will be displayed. This will only happen if process finds item that have items with prepayments.

  

19

Navigate to Invoice Batches Form and query for the Batch name as entered on Step # 4.

Click invoices

 

Invoices detail will match invoices exported as what is shown on Step #17

  
 

Document relevant transactional data related to the above test script here

  

 

 

Business Process ID:

RENARA BP_04.04

Test Script Name

RENARA_TST_AP_29

Test Script Name

RENARA_TST_AP_29 – Import Credit Card Transactions for Employee Expense Reports

Objective of Test:

To confirm that credit card transactions expense reports are exported to AP and created as Invoice.

Prerequisites:

VISA file is downloaded from Internet, encrypted with VISA software and uploaded to the Oracle Server

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select RENARA XXXX AP Manager Responsibility

 

RENARA XXXX AP Manager navigator is displayed.

  

2.     

Navigate to Reports Menu:

Other > Requests > Run

 

“Submit a Request” Sub Form Opens

  

3.     

Select the Default Value of Radio Button for “Single Request”  and click “OK” Button

 

Submit Request Panel opens

  

4.     

Click Submit Request

 

Request Panel opens

  

5.     

Select RENARA Naboo Bank Visa Transaction Loader from LOV and enter the following parameters:

 

Data File

 

Click OK

 

Parameters Panel opens

  

6.     

Click on the Submit button and select No to submit another request

 

Request completes normally

  

7.     

View Output for the completed concurrent request.

 

Output is viewable and process uploads all lines contained in the file.

 

It is normal that this request ends in warning as it does not load all the lines in the file, loading only those records that begin with 02. Check log to verify that the error is in fact in these records.

8.     

Click Submit Request

 

Request Panel opens

  

9.     

Select Credit Card Transactions Validation Program from LOV and enter the following parameters:

 

Card Program

 

Click OK

 

Parameters Panel opens

  

10.   

Click on the Submit button and select No to submit another request

 

Request completes normally

  

11.   

View Output for the completed concurrent request.

 

Output is viewable and process validates all the lines uploaded in step #7.

 

  

12.   

Click Submit Request

 

Request Panel opens

  

13.   

Select Create Credit Card Issuer Invoice from LOV and enter the following parameters:

 

Credit Card Program Name file

 

Click OK

 

Parameters Panel opens

  

14.   

Click on the Submit button and select No to submit another request

 

Request completes normally

  

15.   

View Output for the completed concurrent request.

 

Output is viewable and process created invoices from visa transactions..

 

 

At this moment expenses are available in Visa charges for each card user

16.   

Click Submit Request

 

Request Panel opens

  

 

 

Document relevant transactional data related to the above test script here

  

 

 

Business Process ID:

RENARA BP_05.09

Test Script Number:

RENARA_TST_AP_67

Test Script Name

RENARA_TST_AP_67 – Cash Requirements

Objective of Test:

To confirm that preliminary payment data can be generated for cash requirement purposes

Prerequisites:

A Payment Process Request Template needs to be created (Payments à Entry à Payments Manager à Templates) and Invoices are eligible for payment

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From RENARA XXX AP Manager

Navigate to Requests Screen

Other > Requests > Run

 

Submit a New Request Panel Opens

  

2.     

Select Default of Single Request and hit “OK”

 

Submit a Request Panel opens

  

3.     

In the Name Field select “Cash Requirements Report”

 

 

Parameters Panel opens

  

4.     

Enter the following parameters:

 

Include Unvalidated Invoices

Included Unapproved Invoices

Pay Through Date

Payment Date

Template

Summary Option

Included Selected Invoices

 

Click OK

Include Unvalidated Invoices =

Included Unapproved Invoices =

Pay Through Date =

Payment Date =

Template =

Summary Option =

Included Selected Invoices =

 

Parameters close and request eligible for submission

  

5.     

Submit Request by Pressing “Submit” button

 

View Requests Panel Opens

  

6.     

View  >  Requests to confirm normal completion.

 

Report completes normally

  

7.     

Click on View Output

 

Report is viewable

  
 

Document relevant transactional data related to the above test script here

  

 

Business Process ID:

RENARA BP_04.01; 04.02; 04.03; 04.04

Test Script Number

RENARA_TST_AP_27

Test Script Name

RENARA_TST_AP_27 – Generate Payments for Employee expense reports in Batch

Objective of Test:

To confirm that employee expenses may be paid from AP and direct deposited in conjunction with HR

Prerequisites:

Invoices to Employees for expenses are eligible to be paid

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From RENARA XXX AP Manager responsibility:

 

Navigate to Payment Batches Form:

Payments > Entry > Payments Manager

 

Payments Manager window opens

  

2.     

Click on the Payment Process Requests tab.

Click Submit Single Request

 

The Submit Payment Process Request window appears.

  

3.     

Enter a Unique Name for the Payment Process Request

 

This name will identify this request (aka Payment Batch in 11i) throughout the payment process

  

4.     

Click on the Select Criteria tab and enter required data, particularly:

Pay Through Date

Pay Group =

Select radio button Specify

Click on the Add button

Choose the Pay Group

Payment Method

Pay through date=

Pay Group=Employee

Payment Method=Check

Required and optional data fields are updated. 

  

5.     

Click on the Payment Attribute tab and enter data, particularly:

Payment Date

Disbursement Bank

Payment Document

Payment Process Profile

Payment Exchange rate Type

Payment InsRENARAction (accept default)

Payment Date=

Disbursement Bank=

Payment Document=

Payment Process Profile=

Payment Exchange Type = Spot

 

Required and optional data fields are updated. 

  

6.     

Click on the Processing tab and select processing criteria.  For this test, select:

Stop After Selection

Stop After Creation of Payments

 

Required and optional data fields are updated. 

  

7.     

Click on the Validation Failures tab and select responses for failed transactions

 

Required and optional data fields are updated. 

  

8.     

Click on the Submit button

 

A Confirmation screen will indicate the Payment Process Request has been submitted and provide the concurrent request number for the transaction

  

9.     

Now again in the Payment Process Requests tab,  click the Refresh Status button or requery the Payment Process Request

 

Based on input in Step 6, The process will pause when the Status changes to Invoices Pending Review

  

10.   

Click on the Payment Process Request name link to

review invoices

modify amounts being paid on each invoice

remove invoices

add invoices

 

Individual adjustments are described in the following script steps

  

11.   

Change (reduce) the dollar amount of one invoice in the Amount field

Old Invoice Amount=

New Invoice Amount=

The new amount is displayed

  

12.   

Click in the box to the left of one invoice and then click the Remove button

 

The invoice is removed from the selections

  

13.   

Click on the Add button and use the query tools there to select an invoice to add to the selections

 

A new invoice is added to the selections

  

14.   

Click the Save button after all changes have been made

 

The changes are registered

  

15.   

Click Submit to launch the Payment Creation (Build) process

 

A new Confirmation page is displayed and provided the new concurrent request number for this process

  

16.   

Again in the Payment Process Requests tab,  click the Refresh Status button (or requery the request)

 

The process will change status over a short time and stop after the build is complete as determined by Step 6.  The status changes may include ‘Assembling Payments’ and stops when it becomes ‘Pending Proposed Payment Review’

  

17.   

To begin the review of the proposed payments, click on the icon under the Start Action column and follow the insRENARActions.

 

The Review Proposed Payments window opens and displays the organizations/vendors and their respective invoices that are scheduled to be paid.

  

18.   

Click on the radio button to the left of the organization/vendor in the Select Payment block.

 

The selected document for this payment will be displayed near the bottom of the page

  

19.   

Click on Remove to update the scheduled payments by removing that payment. 

 

Selected Organizations/

Vendors are removed

  

20.   

In the Select Documents block select Invoices/Reference Numbers and click on the Remove button to exclude these documents

 

Selected Documents/Invoices are removed

  

21.   

Select ‘Launch Payment Run’ from a dropdown list and select Go to start the process

 

Check formatting process begins

  

22.   

Again in the Payments Process Requests tab, review the status of the desired payment process request and click the Refresh button to update the status

 

Status is displayed and the process stops when the status become ‘Formatted – Ready for Printing’

  

23.   

The Output of the formatting concurrent request may be reviewed under the forms menu View > Requests

 

A check image format may be viewed.

  

24.   

Again from the Payment Process request tab In the Details column, click on Show.

 

A detailed block is displayed

  

25.   

Click on the icon under the Take Action column

 

The Print Payments Document window opens

  

26.   

Select the desired printer (No Print) and then click on the Print button

 

The document is submitted for printing

  

27.   

Record the status by clicking on the Record Print Status button

 

The Record Print Status windows opens and displays the status of the document/check

  

28.   

Click on Continue

 

The Review Record Print Status window is displayed and provides a warning that the next action is irreversible.

  

29.   

Click Apply to confirm the recording of the document number.

 

A confirmation that print status is complete for the specific Payment InsRENARAction number generated by the system.  The user has been sent to the Funds Disbursement Process Home Page

  

30.   

From the Funds Disbursement Process Home Page create (print) a Payment InsRENARAction Register (Payment register) by clicking on the Action icon under “Submit Payment InsRENARAction Register”

 

A 7 step process is displayed which launches this concurrent request from html pages

  

31.   

Enter a unique name for the request and proceed to provide the information normally provided to launch any concurrent program (note that the scheduling should be “As soon as possible” and “Never” repeat)

Request Name=

A confirmation will provide the concurrent request ID

  

32.   

Navigate in the forms page menu

View > Requests

and locate the concurrent request with the unique name provided for the Payment InsRENARAction Register

 

The Concurrent request is displayed

  

33.   

Click on the View Output button

 

The Payment InsRENARAction Register is displayed

  

34.   

If necessary again navigate in the forms page menu

View > Requests

And locate the concurrent request which produced the formatted check run.

 

The Concurrent request is displayed

  

35.   

From the Requests page menu, select Tools > Reprint/Republish

 

The Reprint/Republish Request page is displayed

  

36.   

Select a Printer and click on the Apply button

 

The process is launched to produce the file for Option check printing

  
 

Document relevant transactional data related to the above test script here

  

 

 

 

Business Process ID:

RENARA BP_04.09; 05.12

Test Script Number

RENARA_TST_AP_28

Test Script Name

RENARA_TST_AP_28  – Enter and Pay a Prepayment

Objective of Test:

To confirm that prepayments can be entered, validated and paid

Prerequisites:

None

Data Requirements:

None

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.    1

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice Batch

 

Query for an existing Batch and click Open  or create a new one

 

Invoice Workbench should open

  

2.     

In the first row of the Invoices Workbench, select

Operating Unit = RENARA XXX t

 

Required field is populated

 

 

3.     

Customer Taxpayer ID

 

Blank

 

 

4.     

Enter Type for invoice

Type=Prepayment

User can successfully select the appropriate type using list of values

  

5.     

Enter all other required fields (in yellow), particularly

 

·         Supplier Name:

·         Supplier Site:

·         Invoice Date:

·         Invoice Amount

·          Confirm that the Prepayment Type is ‘Temporary’

·          Insure that the Settlement Date is a date earlier or equal to the date of the invoices to which it will be applied

Supplier Name=

Supplier Site=

Invoice Date=

Invoice Amount=

 

All required data in entered.

  

6.     

Enter any other optional fields (in white)

 

Additional optional data is entered

  

7.     

Click on the Line tab and enter Line Amount

 

User can successfully enter line amount

  

8.     

Verify the GL date defaults

 

Note: Ensure that the GL date is within an open AP period

  

9.     

Click on the Distributions button.

 

 

Distributions window displays.

  

10.   

Tab to the type field

 

This field should have been auto-populated with Item.

  

11.   

Click on the Distribution button

 

The Prepayment account should have defaulted

  

12.   

Close the Distribution window and Lines window

    

13.   

Click on Actions

 

Invoice Actions window open

  

14.   

Select Validate

 

Validate box is checked; for invoices already validated, this checkbox is disabled.

  

15.   

Click OK

 

 

Invoice Actions window closes; Invoice status is now unpaid

  

16.   

In the event that the invoice is not validated successfully, use the ‘Hold’ tab to review the hold reason.  Resolve as appropriate.

 

User can verify that the hold reason is accurate for the situation.

 

  

17.   

Click on Actions

 

Invoice Actions window open

  

18.   

Select Force Approve and click OK

 

The invoice has Approval status Force Approved

 

This action is temporary as the final approval process is under development

19.   

Click on the Create Accounting button and select the Final and Post in GL option

 

Selected options are entered

  

20.   

Click on the Go button

 

The transaction processes and a response returns indicating accounting was successfully completed for this transaction

  

21.   

Click on the OK button

 

The accounting transaction will have taken place

  

22.   

Refer to RENARA_TST_AP_44 to view the accounted transaction in Subledger Accounting

    

23.   

To Pay this Prepayment in Full,  again click on the Action button

 

The Invoices Action window is displayed

  

24.   

Click on the Pay in Full button

    

25.   

Click the OK button

 

The Payments window is displayed

  

26.   

Enter the following information:

·  Type:         Quick (default value)

·  Payment Date  (This date should be equal to or earlier than the Settlement Date)

·  Bank Account

·  Payment Method:  Check

·  Payment Document

·  Payment Process Profile

Type=  Quick (default value)

Payment Date =(This date should be equal to or earlier than the Settlement Date

 

Bank Account=

Payment Method= Check

Payment Document=

Payment Process Profile=

Payment amount will default in. 

 

Check Number defaults in

 

  

27.   

Save your work

 

The invoice number, and payment amount will default in the lower half of the page

 

  

28.   

Click on the OK button

 

The formatting and print process is launched

  

29.   

Track the concurrent requests under the page menu:

 

View > Requests

 

The processes complete normally

  

30.   

Click on the View Output button for Format Payment

 

An image of the payment document is viewable

  

31.   

Close all windows and return to the navigator

 

 

Returned to Navigator

  
 

Document relevant transactional data related to the above test script here

  

 

 

Business Process ID:

RENARA BP_05.12

Test Script Number

RENARA_TST_AP_60

Test Script Name

RENARA_TST_AP_60 – Apply a Prepayment to an Invoice

Objective of Test:

To confirm that invoices may have prepayments applied to them

Prerequisites:

For the same Supplier and currency an invoice must have been created and saved. And a Prepayment must have been created and saved

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice

 

Invoice Search Workbench should open

  

2.     

Click on the search (flashlight) icon in the page icon toolbar

 

The Invoices search page is displayed

  

3.     

Enter the Invoice Number to which the Prepayment will be applied (from the same supplier and currency as the prepayment invoice)

Inovice Number=

  

Note: If entering a new invoice, a message advising of an available prepayment will appear as soon as the supplier is named in the new invoice.

4.     

Click on the Find button

 

The invoice is displayed in the Invoice Workbench

  

5.     

Click on the Action button

 

The Invoices Action page is displayed

 

 

6.     

Click  on the Apply/Unapply Prepayment button and click OK

 

The Apply/Unapply Payments window is displayed.  Available prepayments for this supplier default into this page

 

 

7.     

Click on the Apply box to the left of the prepayment to be applied

 

The amount to be applied defaults in

  

8.     

Click on the Apply/Unapply button

 

The outstanding invoice amount will now be the difference between the original value and the value of the Prepayment

  

9.     

Close the Apply/Unapply window

 

The user is returned to the Invoices Workbench

  

10.   

Even if the invoice is initially viewable, Requery the invoice to which the prepayment was applied

 

The invoice is displayed in the Invoices Workbench

  

11.   

Click on the Prepayment tab and confirm that the prepayment is recognized

 

Prepayment detail will be displayed

  

12.   

Click on the Actions button

    

13.   

Validate the Invoice

 

The invoice status will become Validated

  

14.   

Click on the Action button

    

15.   

Create Accounting with the Final Post option

 

A notice will indicate that the accounting process completed successfully

 

NOTE:  The Prepayment must have been “Accounted” before the transaction to which it has been applied can be accounted.

 

Document relevant transactional data related to the above test script here

  

 

 

Business Process ID:

RENARA BP_05.12

Test Script Number

RENARA_TST_AP_55

Test Script Name

RENARA_TST_AP_55 – Unapply a Prepayment from an Invoice

Objective of Test:

To confirm that prepayments may be removed from invoices

Prerequisites:

For the same Supplier an invoice must have been created, saved and have had a prepayment applied to it

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice

 

Invoice Workbench should open

  

2.     

Click on the search (flashlight) icon in the page icon toolbar

 

The Invoices search page is displayed

  

3.     

Enter the Invoice Number of an invoice with a prepayment applied

    

4.     

Click on the Find button

 

The invoice is displayed in the Invoice Workbench

  

5.     

Click on the Action button

 

The Invoices Action page is displayed

 

 

6.     

Click  on the Apply/Unapply Prepayment button

 

The Apply/Unapply Payments window is displayed.  The lower portion of the page details Existing Prepayment Applications

 

 

7.     

In the Existing Prepayment region, click on the Unapply box to the left of the prepayment to be applied

    

8.     

Click on the Apply/Unapply button

 

The outstanding invoice amount will now be the original value of the base invoice

  

9.     

Close the Apply/Unapply window

 

The user is returned to the Invoices Workbench.

 

Invoice status is chacnged to Needs Revalidation

  

10.   

Click on the Actions button

    

11.   

Validate the Invoice

 

The invoice status will become Validated

  

12.   

Click on the Action button

    

13.   

Create Accounting with the Final Post option

 

A notice will indicate that the accounting process completed successfully

  
 

Document relevant transactional data related to the above test script here

  

 

 

Business Process ID:

RENARA BP_05.12

Test Script Number

RENARA_TST_AP_53

Test Script Name

RENARA_TST_AP_53 – Enter and Cancel a Prepayment

Objective of Test:

To confirm that prepayments can be entered and cancelled

Prerequisites:

A New Prepayment must be created

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Navigate to the Invoice Workbench:

 

Invoices > Entry > Invoice Batch

 

Query for an existing Batch and click Open  or create a new one

 

Invoice Workbench should open

 

Before it is paid, a prepayment may be cancelled. After is paid, payment needs to be voided prior to cancel the prepayment.

2.     

In the first row of the Invoices Workbench, select

Operating Unit = RENARA XXX

 

Required field is populated

  

3.     

Customer Taxpayer ID

 

Blank

  

4.     

Enter Type for invoice

Type=Prepayment

User can successfully select the appropriate type using list of values

  

5.     

Enter all other required fields (in yellow), particularly

 

Supplier Name:

Supplier Site:

Invoice Date:

Invoice Amount

Confirm that the Prepayment Type is ‘Temporary’

Insure that the Settlement Date is a date earlier or equal to the date of the invoices to which it will be applied

Supplier Name=

Supplier Site=

Invoice Date=

Invoice Amount=

 

All required data in entered.

  

6.     

Enter any other optional fields (in white)

 

Additional optional data is entered

  

7.     

Click on the Line tab and enter Line Amount

 

User can successfully enter line amount

  

8.     

Verify the GL date defaults

 

Note: Ensure that the GL date is within an open AP period

  

9.     

Click on the Distributions button.

 

 

Distributions window displays.

  

10.   

Tab to the type field

 

This field should have been auto-populated with Item.

  

11.   

Click on the Distribution button

 

The Prepayment account should have defaulted

  

12.   

Close the Distribution window and Lines window

    

13.   

Click on Actions

 

Invoice Actions window open

  

14.   

Select Validate

 

Validate box is checked; for invoices already validated, this checkbox is disabled.

  

15.   

Click OK

 

 

Invoice Actions window closes; Invoice status is now unpaid

  

16.   

In the event that the invoice is not validated successfully, use the ‘Hold’ tab to review the hold reason.  Resolve as appropriate.

 

User can verify that the hold reason is accurate for the situation.

 

  

17.   

Click on Actions

 

Invoice Actions window open

  

18.   

Select Force Approve and click OK

 

The invoice has Approval status Force Approved

 

This action is temporary as the final approval process is under development

19.   

Click on the Create Accounting button and select the Final and Post in GL option

 

Selected options are entered

  

20.   

Click on the Go button

 

The transaction processes and a response returns indicating accounting was successfully completed for this transaction

  

21.   

Click on the OK button

 

The accounting transaction will have taken place

  

22.   

Click on the Actions button

 

The Invoice Actions window is displayed

  

23.   

Click on the Cancel Invoice box

 

A warning asks if the user intends to Cancel

 

 

24.   

Click the OK button

 

Returned to Invoice Workbench

 

 

25.   

Requiry the Prepayment invoice

 

The Status is Cancelled and the Amount is now EUR0

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.11

Test Script Number

RENARA_TST_AP_30

Test Script Name

RENARA_TST_AP_30 – Generate & Record manual Payment via batches

Objective of Test:

To confirm that supplier checks can be generated via batches

Prerequisites:

This test will only be executed within RENARA Tatooine Operating Unit, Invoices are eligible to be paid

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From RENARA FRA AP Manager responsibility:

 

Navigate to Payment Batches Form:

Payments > Entry > Payments Manager

 

Payments Manager window opens

  

2.     

Click on the Payment Process Requests tab.

Click Submit Single Request

 

The Submit Payment Process Request window appears.

  

3.     

Enter a Unique Name for the Payment Process Request

 

This name will identify this request (aka Payment Batch in 11i) throughout the payment process

  

4.     

Click on the Select Criteria tab and enter required data, particularly:

·  Pay Through Date

·  Pay Group

·   Select radio button Specify

·   Click on the Add button

·   Choose the Pay Group

·  Payment Method

Pay through date=

Pay Group=Employee

Payment Method=Check

Required and optional data fields are updated. 

  

5.     

Click on the Payment Attribute tab and enter data, particularly:

·   Payment Date

·   Disbursement Bank

·   Payment Document

·   Payment Process Profile

·   Payment Exchange rate Type

·   Payment InsRENARAction (accept default)

Payment Date=

Disbursement Bank=

Payment Document=

Payment Process Profile=

Payment Exchange Type = Spot

 

Required and optional data fields are updated. 

  

6.     

Click on the Processing tab and select processing criteria.  For this test, select:

·  Stop After Selection

·  Stop After Creation of Payments

 

Required and optional data fields are updated. 

  

7.     

Click on the Validation Failures tab and select responses for failed transactions

 

Required and optional data fields are updated.  

  

8.     

Click on the Submit button

 

A Confirmation screen will indicate the Payment Process Request has been submitted and provide the concurrent request number for the transaction

  

9.     

Go to view àrequest and check the output for concurrent request ‘Scheduled Payment Selection Report’.

After reviewing this report complete steps from 10 to 16 if the selection made by the system needs to be adjusted. Otherwise, go directly to step 17

 

This report will show the selected invoices in the batch

  

10.   

Now again in the Payment Process Requests tab,  click the Refresh Status button or requery the Payment Process Request

 

Based on input in Step 6, The process will pause when the Status changes to Invoices Pending Review

  

11.   

Click on the Payment Process Request name link to

·  review invoices

·  modify amounts being paid on each invoice

·  remove invoices

·  add invoices

 

Individual adjustments are described in the following script steps

  

12.   

Change (reduce) the dollar amount of one invoice in the Amount field

Old Invoice Amount=

New Invoice Amount=

The new amount is displayed

  

13.   

Click in the box to the left of one invoice and then click the Remove button

 

The invoice is removed from the selections

  

14.   

Click on the Add button and use the query tools there to select an invoice to add to the selections

 

A new invoice is added to the selections

  

15.   

Click the Save button after all changes have been made

 

The changes are registered

  

16.   

Click Submit to launch the Payment Creation (Build) process

 

A new Confirmation page is displayed and provided the new concurrent request number for this process

  

17.   

Again in the Payment Process Requests tab,  click the Refresh Status button (or requery the request)

 

The process will change status over a short time and stop after the build is complete as determined by Step 6.  The status changes may include ‘Assembling Payments’ and stops when it becomes ‘Pending Proposed Payment Review’

  

18.   

To begin the review of the proposed payments, click on the icon under the Start Action column and follow the insRENARActions.

 

The Review Proposed Payments window opens and displays the organizations/vendors and their respective invoices that are scheduled to be paid.

  

19.   

Click on the radio button to the left of the organization/vendor in the Select Payment block.

 

The selected document for this payment will be displayed near the bottom of the page

  

20.   

Click on Remove to update the scheduled payments by removing that payment. 

 

Selected Organizations/

Vendors are removed

  

21.   

In the Select Documents block select Invoices/Reference Numbers and click on the Remove button to exclude these documents

 

Selected Documents/Invoices are removed

  

22.   

Select ‘Launch Payment Run’ from a dropdown list and select Go to start the process

 

Check formatting process begins

  

23.   

Again in the Payments Process Requests tab, review the status of the desired payment process request and click the Refresh button to update the status

 

Status is displayed and the process stops when the status become ‘Formatted – Ready for Printing’

  

24.   

The Output of the formatting concurrent request may be reviewed under the forms menu View > Requests

 

A check image format may be viewed.

  

25.   

Again from the Payment Process request tab In the Details column, click on Show.

 

A detailed block is displayed

  

26.   

Click on the icon under the Take Action column

 

The Print Payments Document window opens

  

27.   

Select the desired printer (No Print) and then click on the Print button

 

The document is submitted for printing

  

28.   

Record the status by clicking on the Record Print Status button

 

The Record Print Status windows opens and displays the status of the document/check

  

29.   

Click on Continue

 

The Review Record Print Status window is displayed and provides a warning that the next action is irreversible.

  

30.   

Click Apply to confirm the recording of the document number.

 

A confirmation that print status is complete for the specific Payment InsRENARAction number generated by the system.  The user has been sent to the Funds Disbursement Process Home Page

  

31.   

From the Funds Disbursement Process Home Page create (print) a Payment InsRENARAction Register (Payment register) by clicking on the Action icon under “Submit Payment InsRENARAction Register”

 

A 7 step process is displayed which launches this concurrent request from html pages

  

32.   

Enter a unique name for the request and proceed to provide the information normally provided to launch any concurrent program (note that the scheduling should be “As soon as possible” and “Never” repeat)

Request Name=

A confirmation will provide the concurrent request ID

  

33.   

Navigate in the forms page menu

View > Requests

and locate the concurrent request with the unique name provided for the Payment InsRENARAction Register

 

The Concurrent request is displayed

  

34.   

Click on the View Output button

 

The Payment InsRENARAction Register is displayed

  

35.   

If necessary again navigate in the forms page menu

View > Requests

And locate the concurrent request which produced the formatted check run.

 

The Concurrent request is displayed

  

36.   

From the Requests page menu, select Tools > Reprint/Republish

 

The Reprint/Republish Request page is displayed

  

37.   

Select a Printer and click on the Apply button

 

The process is launched to produce the file for Option check printing

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.09

Test Script Number

RENARA_TST_AP_34

Test Script Name

RENARA_TST_AP_34 – Remove Invoice from payment batch

Objective of Test:

To confirm that invoices can be removed from a payment batch after reviewing preliminary register

Prerequisites:

Payment Process Request is in process

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From RENARA XXX AP Manager responsibility:

 

Navigate to Payment Batches Form:

Payments > Entry > Payments Manager

 

Payments Manager window opens

  

2.     

Click on the Payment Process Requests tab.

Click Submit Single Request

 

The Submit Payment Process Request window appears.

  

3.     

Enter a Unique Name for the Payment Process Request

 

This name will identify this request (aka Payment Batch in 11i) throughout the payment process

  

4.     

Click on the Select Criteria tab and enter required data, particularly:

Pay Through Date

Pay Group

Select radio button Specify

Click on the Add button

Choose the Pay Group

Payment Method

Pay through date=

Pay Group=

Payment Method=

Required and optional data fields are updated. 

  

5.     

Click on the Payment Attribute tab and enter data, particularly:

Payment Date

Disbursement Bank

Payment Document

Payment Process Profile

Payment Exchange rate Type

Payment InsRENARAction (accept default)

Payment Date=

Disbursement Bank=

Payment Document=

Payment Process Profile=

Payment Exchange Type = Spot

 

Required and optional data fields are updated. 

  

6.     

Click on the Processing tab and select processing criteria.  For this test, select:

Stop After Selection

Stop After Creation of Payments

 

Required and optional data fields are updated. 

  

7.     

Click on the Validation Failures tab and select responses for failed transactions

 

Required and optional data fields are updated. 

  

8.     

Click on the Submit button

 

A Confirmation screen will indicate the Payment Process Request has been submitted and provide the concurrent request number for the transaction

  

9.     

Now again in the Payment Process Requests tab,  click the Refresh Status button or requery the Payment Process Request

 

Based on input in Step 6, The process will pause when the Status changes to Invoices Pending Review

  
 

Click on the Payment Process Request name link.

Navigate through the selected for payment invoices and select the ones that will be removed from the request by picking them under the “select” column at the left

Invoice #=

Invoices are selected

  

10.   

Click Remove From Request

 

Warning Message:

 

Are you sure you want to remove documents?

 

Documents you remove from this request will need to be resubmitted for payment.

  

11.   

Click Yes

 

Invoices selected are removed from payment batch

  

12.   

Click the Save button after all changes have been made

 

The changes are registered

  

13.   

Click Submit to launch the Payment Creation (Build) process

 

A new Confirmation page is displayed and provided the new concurrent request number for this process

  

14.   

Again in the Payment Process Requests tab,  click the Refresh Status button (or requery the request)

 

The process will change status over a short time and stop after the build is complete as determined by Step 6.  The status changes may include ‘Assembling Payments’ and stops when it becomes ‘Pending Proposed Payment Review’

  

15.   

To begin the review of the proposed payments, click on the icon under the Start Action column and follow the insRENARActions.

 

The Review Proposed Payments window opens and displays the organizations/vendors and their respective invoices that are scheduled to be paid.

  

16.   

Click on the radio button to the left of the organization/vendor in the Select Payment block.

 

The selected document for this payment will be displayed near the bottom of the page

  

17.   

Click on Remove to update the scheduled payments by removing that payment. 

 

Selected Organizations/

Vendors are removed

  

18.   

In the Select Documents block select Invoices/Reference Numbers and click on the Remove button to exclude these documents

 

Selected Documents/Invoices are removed

  

19.   

Select ‘Launch Payment Run’ from a dropdown list and select Go to start the process

 

Check formatting process begins

  

20.   

Again in the Payments Process Requests tab, review the status of the desired payment process request and click the Refresh button to update the status

 

Status is displayed and the process stops when the status become ‘Formatted – Ready for Printing’

  

21.   

The Output of the formatting concurrent request may be reviewed under the forms menu View > Requests

 

A check image format may be viewed.

  

22.   

Again from the Payment Process request tab In the Details column, click on Show.

 

A detailed block is displayed

  

23.   

Click on the icon under the Take Action column

 

The Print Payments Document window opens

  

24.   

Select the desired printer (No Print) and then click on the Print button

 

The document is submitted for printing

  

25.   

Record the status by clicking on the Record Print Status button

 

The Record Print Status windows opens and displays the status of the document/check

  

26.   

Click on Continue

 

The Review Record Print Status window is displayed and provides a warning that the next action is irreversible.

  

27.   

Click Apply to confirm the recording of the document number.

 

A confirmation that print status is complete for the specific Payment InsRENARAction number generated by the system.  The user has been sent to the Funds Disbursement Process Home Page

  

28.   

From the Funds Disbursement Process Home Page create (print) a Payment InsRENARAction Register (Payment register) by clicking on the Action icon under “Submit Payment InsRENARAction Register”

 

A 7 step process is displayed which launches this concurrent request from html pages

  

29.   

Enter a unique name for the request and proceed to provide the information normally provided to launch any concurrent program (note that the scheduling should be “As soon as possible” and “Never” repeat)

Request Name=

A confirmation will provide the concurrent request ID

  

30.   

Navigate in the forms page menu

View > Requests

and locate the concurrent request with the unique name provided for the Payment InsRENARAction Register

 

The Concurrent request is displayed

  

31.   

Click on the View Output button

 

The Payment InsRENARAction Register is displayed

  

32.   

If necessary again navigate in the forms page menu

View > Requests

And locate the concurrent request which produced the formatted check run.

 

The Concurrent request is displayed

  

33.   

From the Requests page menu, select Tools > Reprint/Republish

 

The Reprint/Republish Request page is displayed

  

34.   

Select a Printer and click on the Apply button

 

The process is launched to produce the file for Option check printing

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.10

Test Script Number

RENARA_TST_AP_31

Test Script Name

RENARA_TST_AP_31 – Generate & Record Wire Payment

Objective of Test:

To confirm that supplier wire payments can be generated via batches

Prerequisites:

Invoices are eligible to be paid and have a payment type of Wire

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input data

Expected Result

Actual Result

Comments

1.     

From RENARA XXX AP Manager responsibility:

 

Navigate to Payment Batches Form:

Payments > Entry > Payments Manager

 

Payments Manager window opens

  

2.     

Click on the Payment Process Requests tab.

Click Submit Single Request

 

The Submit Payment Process Request window appears.

  

3.     

Enter a Unique Name for the Payment Process Request

 

This name will identify this request (aka Payment Batch in 11i) throughout the payment process

  

4.     

Click on the Select Criteria tab and enter required data, particularly:

·  Pay Through Date

·  Pay Group

·   Select radio button Specify

·   Click on the Add button

·   Choose the Pay Group

Payment Method

Pay through date=

Pay Group =

Payment Method= Wire

Required and optional data fields are updated. 

  

5.     

Click on the Payment Attribute tab and enter data, particularly:

·   Payment Date

·   Disbursement Bank

·   Payment Document

·   Payment Process Profile

·   Payment Exchange rate Type

·   Payment InsRENARAction (accept default)

Payment Date=

Disbursement Bank=

Payment Document=

Payment Process Profile=

Payment Exchange Type = Spot

 

Required and optional data fields are updated. 

  

6.     

Click on the Processing tab and select processing criteria.  For this test, select:

·  Stop After Selection

·  Stop After Creation of Payments

 

Required and optional data fields are updated. 

  

7.     

Click on the Validation Failures tab and select responses for failed transactions

 

Required and optional data fields are updated. 

  

8.     

Click on the Submit button

 

A Confirmation screen will indicate the Payment Process Request has been submitted and provide the concurrent request number for the transaction

  

9.     

Go to view àrequest and check the output for concurrent request ‘Scheduled Payment Selection Report’.

After reviewing this report complete steps from 10 to 16 if the selection made by the system needs to be adjusted. Otherwise, go directly to step 17

 

This report will show the selected invoices in the batch

  

10.   

Now again in the Payment Process Requests tab,  click the Refresh Status button or requery the Payment Process Request

 

Based on input in Step 6, The process will pause when the Status changes to Invoices Pending Review

  

11.   

Click on the Payment Process Request name link to

·  review invoices

·  modify amounts being paid on each invoice

·  remove invoices

·  add invoices

 

Individual adjustments are described in the following script steps

  

12.   

Change (reduce) the dollar amount of one invoice in the Amount field

Old Invoice Amount=

New Invoice Amount=

The new amount is displayed

  

13.   

Click in the box to the left of one invoice and then click the Remove button

 

The invoice is removed from the selections

  

14.   

Click on the Add button and use the query tools there to select an invoice to add to the selections

 

A new invoice is added to the selections

  

15.   

Click the Save button after all changes have been made

 

The changes are registered

  

16.   

Click Submit to launch the Payment Creation (Build) process

 

A new Confirmation page is displayed and provided the new concurrent request number for this process

  

17.   

Again in the Payment Process Requests tab,  click the Refresh Status button (or requery the request)

 

The process will change status over a short time and stop after the build is complete as determined by Step 6.  The status changes may include ‘Assembling Payments’ and stops when it becomes ‘Pending Proposed Payment Review’

  

18.   

To begin the review of the proposed payments, click on the icon under the Start Action column and follow the insRENARActions.

 

The Review Proposed Payments window opens and displays the organizations/vendors and their respective invoices that are scheduled to be paid.

  

19.   

Click on the radio button to the left of the organization/vendor in the Select Payment block.

 

The selected document for this payment will be displayed near the bottom of the page

  

20.   

Click on Remove to update the scheduled payments by removing that payment. 

 

Selected Organizations/

Vendors are removed

  

21.   

In the Select Documents block select Invoices/Reference Numbers and click on the Remove button to exclude these documents

 

Selected Documents/Invoices are removed

  

22.   

Select ‘Launch Payment Run’ from a dropdown list and select Go to start the process

 

Check formatting process begins

  

23.   

Again in the Payments Process Requests tab, review the status of the desired payment process request and click the Refresh button to update the status

 

Status is displayed and the process stops when the status become ‘Formatted – Ready for Printing’

  

24.   

The Output of the formatting concurrent request may be reviewed under the forms menu View > Requests

 

A check image format may be viewed.

  

25.   

Again from the Payment Process request tab In the Details column, click on Show.

 

A detailed block is displayed

  

26.   

Click on the icon under the Take Action column

 

The Print Payments Document window opens

  

27.   

Select the desired printer (No Print) and then click on the Print button

 

The document is submitted for printing

  

28.   

Record the status by clicking on the Record Print Status button

 

The Record Print Status windows opens and displays the status of the document/check

  

29.   

Click on Continue

 

The Review Record Print Status window is displayed and provides a warning that the next action is irreversible.

  

30.   

Click Apply to confirm the recording of the document number.

 

A confirmation that print status is complete for the specific Payment InsRENARAction number generated by the system.  The user has been sent to the Funds Disbursement Process Home Page

  

31.   

From the Funds Disbursement Process Home Page create (print) a Payment InsRENARAction Register (Payment register) by clicking on the Action icon under “Submit Payment InsRENARAction Register”

 

A 7 step process is displayed which launches this concurrent request from html pages

  

32.   

Enter a unique name for the request and proceed to provide the information normally provided to launch any concurrent program (note that the scheduling should be “As soon as possible” and “Never” repeat)

Request Name=

A confirmation will provide the concurrent request ID

  

33.   

Navigate in the forms page menu

View > Requests

and locate the concurrent request with the unique name provided for the Payment InsRENARAction Register

 

The Concurrent request is displayed

  

34.   

Click on the View Output button

 

The Payment InsRENARAction Register is displayed

  

35.   

If necessary again navigate in the forms page menu

View > Requests

And locate the concurrent request which produced the formatted check run.

 

The Concurrent request is displayed

  

36.   

From the Requests page menu, select Tools > Reprint/Republish

 

The Reprint/Republish Request page is displayed

  

37.   

Select a Printer and click on the Apply button

 

The process is launched to produce the file for Option check printing

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.09

Test Script Number

RENARA_TST_AP_32

Test Script Name

RENARA_TST_AP_32 – Generate & Record EFT Payments

Objective of Test:

To confirm that supplier wire payments can be generated via batches

Prerequisites:

Invoices are eligible to be paid and have the payment type as EFT for supplier and Invoice

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From RENARA XXX AP Manager responsibility:

 

Navigate to Payment Batches Form:

Payments > Entry > Payments Manager

 

Payments Manager window opens

  

2.     

Click on the Payment Process Requests tab.

Click Submit Single Request

 

The Submit Payment Process Request window appears.

  

3.     

Enter a Unique Name for the Payment Process Request

 

This name will identify this request (aka Payment Batch in 11i) throughout the payment process

  

4.     

Click on the Select Criteria tab and enter required data, particularly:

Pay Through Date

Pay Group

Select radio button Specify

Click on the Add button

Choose the Pay Group

Payment Method

Pay through date=

Pay Group =

Payment Method= Electronic

Required and optional data fields are updated. 

  

5.     

Click on the Payment Attribute tab and enter data, particularly:

Payment Date

Disbursement Bank

Payment Document

Payment Process Profile

Payment Exchange rate Type

Payment InsRENARAction (accept default)

Payment Date=

Disbursement Bank=

Payment Document=

Payment Process Profile=

Payment Exchange Type = Spot

 

Required and optional data fields are updated. 

  

6.     

Click on the Processing tab and select processing criteria.  For this test, select:

Stop After Selection

Stop After Creation of Payments

 

Required and optional data fields are updated. 

  

7.     

Click on the Validation Failures tab and select responses for failed transactions

 

Required and optional data fields are updated. 

  

8.     

Click on the Submit button

 

A Confirmation screen will indicate the Payment Process Request has been submitted and provide the concurrent request number for the transaction

  

9.     

Go to view àrequest and check the output for concurrent request ‘Scheduled Payment Selection Report’.

After reviewing this report complete steps from 10 to 16 if the selection made by the system needs to be adjusted. Otherwise, go directly to step 17

 

This report will show the selected invoices in the batch

  

10.   

Now again in the Payment Process Requests tab,  click the Refresh Status button or requery the Payment Process Request

 

Based on input in Step 6, The process will pause when the Status changes to Invoices Pending Review

  

11.   

Click on the Payment Process Request name link to

review invoices

modify amounts being paid on each invoice

remove invoices

add invoices

 

Individual adjustments are described in the following script steps

  

12.   

Change (reduce) the dollar amount of one invoice in the Amount field

Old Invoice Amount=

New Invoice Amount=

The new amount is displayed

  

13.   

Click in the box to the left of one invoice and then click the Remove button

 

The invoice is removed from the selections

  

14.   

Click on the Add button and use the query tools there to select an invoice to add to the selections

 

A new invoice is added to the selections

  

15.   

Click the Save button after all changes have been made

 

The changes are registered

  

16.   

Click Submit to launch the Payment Creation (Build) process

 

A new Confirmation page is displayed and provided the new concurrent request number for this process

  

17.   

Again in the Payment Process Requests tab,  click the Refresh Status button (or requery the request)

 

The process will change status over a short time and stop after the build is complete as determined by Step 6.  The status changes may include ‘Assembling Payments’ and stops when it becomes ‘Pending Proposed Payment Review’

  

18.   

To begin the review of the proposed payments, click on the icon under the Start Action column and follow the insRENARActions.

 

The Review Proposed Payments window opens and displays the organizations/vendors and their respective invoices that are scheduled to be paid.

  

19.   

Click on the radio button to the left of the organization/vendor in the Select Payment block.

 

The selected document for this payment will be displayed near the bottom of the page

  

20.   

Click on Remove to update the scheduled payments by removing that payment. 

 

Selected Organizations/

Vendors are removed

  

21.   

In the Select Documents block select Invoices/Reference Numbers and click on the Remove button to exclude these documents

 

Selected Documents/Invoices are removed

  

22.   

Select ‘Launch Payment Run’ from a dropdown list and select Go to start the process

 

Check formatting process begins

  

23.   

Again in the Payments Process Requests tab, review the status of the desired payment process request and click the Refresh button to update the status

 

Status is displayed and the process stops when the status become ‘Formatted – Ready for Printing’

  

24.   

The Output of the formatting concurrent request may be reviewed under the forms menu View > Requests

 

A check image format may be viewed.

  

25.   

Again from the Payment Process request tab In the Details column, click on Show.

 

A detailed block is displayed

  

26.   

Click on the icon under the Take Action column

 

The Print Payments Document window opens

  

27.   

Select the desired printer (No Print) and then click on the Print button

 

The document is submitted for printing

  

28.   

Record the status by clicking on the Record Print Status button

 

The Record Print Status windows opens and displays the status of the document/check

  

29.   

Click on Continue

 

The Review Record Print Status window is displayed and provides a warning that the next action is irreversible.

  

30.   

Click Apply to confirm the recording of the document number.

 

A confirmation that print status is complete for the specific Payment InsRENARAction number generated by the system.  The user has been sent to the Funds Disbursement Process Home Page

  

31.   

From the Funds Disbursement Process Home Page create (print) a Payment InsRENARAction Register (Payment register) by clicking on the Action icon under “Submit Payment InsRENARAction Register”

 

A 7 step process is displayed which launches this concurrent request from html pages

  

32.   

Enter a unique name for the request and proceed to provide the information normally provided to launch any concurrent program (note that the scheduling should be “As soon as possible” and “Never” repeat)

Request Name=

A confirmation will provide the concurrent request ID

  

33.   

Navigate in the forms page menu

View > Requests

and locate the concurrent request with the unique name provided for the Payment InsRENARAction Register

 

The Concurrent request is displayed

  

34.   

Click on the View Output button

 

The Payment InsRENARAction Register is displayed

  

35.   

If necessary again navigate in the forms page menu

View > Requests

And locate the concurrent request which produced the formatted check run.

 

The Concurrent request is displayed

  

36.   

From the Requests page menu, select Tools > Reprint/Republish

 

The Reprint/Republish Request page is displayed

  

37.   

Select a Printer and click on the Apply button

 

The process is launched to produce the file for Option check printing

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.09

Test Script Number

RENARA_TST_AP_75

Test Script Name

RENARA_TST_AP_75 – Add Invoices to a Payment Batch

Objective of Test:

To confirm that invoices can be added to a Payment Batch

Prerequisites:

Invoices are eligible to be paid

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From RENARA XXX AP Manager responsibility:

 

Navigate to Payment Batches Form:

Payments > Entry > Payments Manager

 

Payments Manager window opens

  

2.     

Click on the Payment Process Requests tab.

Click Submit Single Request

 

The Submit Payment Process Request window appears.

  

3.     

Enter a Unique Name for the Payment Process Request

 

This name will identify this request (aka Payment Batch in 11i) throughout the payment process

  

4.     

Click on the Select Criteria tab and enter required data, particularly:

Pay Through Date

Pay Group

Select radio button Specify

Click on the Add button

Choose the Pay Group

Payment Method

Pay through date=

Pay Group =

Payment Method= Electronic

Required and optional data fields are updated. 

  

5.     

Click on the Payment Attribute tab and enter data, particularly:

Payment Date

Disbursement Bank

Payment Document

Payment Process Profile

Payment Exchange rate Type

Payment InsRENARAction (accept default)

Payment Date=

Disbursement Bank=

Payment Document=

Payment Process Profile=

Payment Exchange Type = Spot

 

Required and optional data fields are updated. 

  

6.     

Click on the Processing tab and select processing criteria.  For this test, select:

Stop After Selection

Stop After Creation of Payments

 

Required and optional data fields are updated. 

  

7.     

Click on the Validation Failures tab and select responses for failed transactions

 

Required and optional data fields are updated. 

  

8.     

Click on the Submit button

 

A Confirmation screen will indicate the Payment Process Request has been submitted and provide the concurrent request number for the transaction

  

9.     

Now again in the Payment Process Requests tab,  click the Refresh Status button or requery the Payment Process Request

 

Based on input in Step 6, The process will pause when the Status changes to Invoices Pending Review

  

10.   

Click on the Payment Process Request name link to

review invoices selected.

 

 

Individual adjustments are described in the following script steps

  

11.   

Click in the box to the left of one of the invoices and then click the Remove button

 

Click Yes

 

Warning Message:

Are you sure you want to remove XX documents?

 

The invoice is removed from the selections

  

12.   

Click the Save button after all changes have been made

 

The changes are registered

  

13.   

Click on the Calculate button

 

Click Yes

 

Warning Message:

Are you sure you want to calculate amounts now?

  

14.   

Click on the Payment Process Request name link to

review invoices selected after calculation.

    

15.   

Click on the Add Scheduled Payments button and use the query tools there to select an invoice to add to the selections.

 

Query and Add the invoice that was removed in step #11. Select it by clicking the box at the left, and then click Select.

 

A new invoice is added to the selections

 

Notre: In order to be able to add additional invoices, the reason why it was not originally selected by the payment process request selection needs to be resolved. This means if an invoice status was “Never Validated” at the moment the payment process was run, in order to be added to it, the status needs to be changed to “Validated”.

16.   

Click the Save button after all changes have been made

 

The changes are registered

  

17.   

Click on the Calculate button

 

Warning Message:

Are you sure you want to calculate amounts now?

  

18.   

Click on the Payment Process Request name link to

review invoices selected after calculation.

    

19.   

Click Submit to launch the Payment Creation (Build) process

 

A new Confirmation page is displayed and provided the new concurrent request number for this process

  

20.   

Again in the Payment Process Requests tab,  click the Refresh Status button (or requery the request)

 

The process will change status over a short time and stop after the build is complete as determined by Step 6.  The status changes may include ‘Assembling Payments’ and stops when it becomes ‘Pending Proposed Payment Review’

  

21.   

To begin the review of the proposed payments, click on the icon under the Start Action column and follow the insRENARActions.

 

The Review Proposed Payments window opens and displays the organizations/vendors and their respective invoices that are scheduled to be paid.

  

22.   

Click on the radio button to the left of the organization/vendor in the Select Payment block.

 

The selected document for this payment will be displayed near the bottom of the page

  

23.   

Click on Remove to update the scheduled payments by removing that payment. 

 

Selected Organizations/

Vendors are removed

  

24.   

In the Select Documents block select Invoices/Reference Numbers and click on the Remove button to exclude these documents

 

Selected Documents/Invoices are removed

  

25.   

Select ‘Launch Payment Run’ from a dropdown list and select Go to start the process

 

Check formatting process begins

  

26.   

Again in the Payments Process Requests tab, review the status of the desired payment process request and click the Refresh button to update the status

 

Status is displayed and the process stops when the status become ‘Formatted – Ready for Printing’

  

27.   

The Output of the formatting concurrent request may be reviewed under the forms menu View > Requests

 

A check image format may be viewed.

  

28.   

Again from the Payment Process request tab In the Details column, click on Show.

 

A detailed block is displayed

  

29.   

Click on the icon under the Take Action column

 

The Print Payments Document window opens

  

30.   

Select the desired printer (No Print) and then click on the Print button

 

The document is submitted for printing

  

31.   

Record the status by clicking on the Record Print Status button

 

The Record Print Status windows opens and displays the status of the document/check

  

32.   

Click on Continue

 

The Review Record Print Status window is displayed and provides a warning that the next action is irreversible.

  

33.   

Click Apply to confirm the recording of the document number.

 

A confirmation that print status is complete for the specific Payment InsRENARAction number generated by the system.  The user has been sent to the Funds Disbursement Process Home Page

  

34.   

From the Funds Disbursement Process Home Page create (print) a Payment InsRENARAction Register (Payment register) by clicking on the Action icon under “Submit Payment InsRENARAction Register”

 

A 7 step process is displayed which launches this concurrent request from html pages

  

35.   

Enter a unique name for the request and proceed to provide the information normally provided to launch any concurrent program (note that the scheduling should be “As soon as possible” and “Never” repeat)

Request Name=

A confirmation will provide the concurrent request ID

  

36.   

Navigate in the forms page menu

View > Requests

and locate the concurrent request with the unique name provided for the Payment InsRENARAction Register

 

The Concurrent request is displayed

  

37.   

Click on the View Output button

 

The Payment InsRENARAction Register is displayed

  

38.   

If necessary again navigate in the forms page menu

View > Requests

And locate the concurrent request which produced the formatted check run.

 

The Concurrent request is displayed

  

39.   

From the Requests page menu, select Tools > Reprint/Republish

 

The Reprint/Republish Request page is displayed

  

40.   

Select a Printer and click on the Apply button

 

The process is launched to produce the file for Option check printing

  
 

Document relevant transactional data related to the above test script here

  

 

Business Process ID:

RENARA BP_05.09; 05.10; 05.11

Test Script Number

RENARA_TST_AP_70

Test Script Name

RENARA_TST_AP_70 – Generate a Payment Process Request Template

Objective of Test:

To confirm that payment process templates can be created

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From RENARA XXX AP Manager responsibility:

 

Navigate to Payment Batches Form:

Payments > Entry > Payments Manager

 

Payments Manager window opens

  

2.     

On the Home Tab:

Click Create Template

 

The Create Payment Process Request Template window appears.

  

3.     

Enter a Unique Name for the Payment Process Request Template

 

Enter the following fields under the Scheduled Payment Selection Criteria Tab:

 

Number of Pay From Days (Optional)

Additional Pay Through Days (Mandatory)

Payment Priority High (Optional)

Payment Priorty Low (Optional)

Supplier Type (Optional)

Payee (Optional)

Payment Method (Optional)

Include Only Due (Optional)

Include Zero Amount (Optional)

 

 

This name will identify this template

  

4.     

It is possible to limit the template to specific Pay Groups, Legal Entities, Payment Currencies and / or Operating Units. To do so, under each of the windows for these parameters select the radio button on the Specify field and select a value from the LOV.

 

Pay Groups

Legal Entities

Payment Currencies

Operating Unit

 

The template will be restricted to the values selected under these boxes.

  

5.     

Click the Payment Attributes Tab and enter the following fields:

 

Payment Date (Mandatory)

Disbursement Bank Account (Mandatory)

Payment Document (Mandatory)

Payment Process Profile (Mandatory)

Payment Exchange Rate Type (Mandatory)

 

 

Payment Process Request will be generated and associated to the Payment Document Selected.

 

Each template must have one payment document associated to it.

6.     

Click on the Process Automation tab and select processing criteria.  Select the following options.

Stop After Selection

Stop After Creation of Payments

 

Required and optional data fields are updated

  

7.     

Click on the Validation Failures tab and select responses for failed transactions

 

Required and optional data fields are updated. 

  

8.     

Click Apply

 

Message: Payment Process Request Template XXXX has been updated.

  
 

Document relevant transactional data related to the above test script here

  



Business Process ID:

RENARA BP_05.09; 05.10; 05.11

Test Script Number

RENARA_TST_AP_71

Test Script Name

RENARA_TST_AP_71 – Generate a Payment Process Request from Template

Objective of Test:

To confirm that payment process request can be submitted from an existing template

Prerequisites:

Invoices are eligible to be paid. Template is active.

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From RENARA XXX AP Manager responsibility:

 

Navigate to Payment Batches Form:

Payments > Entry > Payments Manager

 

Payments Manager window opens

  

2.     

Click on the Templates tab.

 

Query for the Template you intend to use for the Payment Process Request generation, by entering the following parameters:

 

Template Name

Type

Status

 

Click Go

 

Template list displays valid results for seach.

  

3.     

Click the Submit Single Request button.

 

Enter an unique Payment Process Request Name. Review all fields already selected by the Payment Process Request Template.

 

Click on the Submit button

 

A Confirmation screen will indicate the Payment Process Request has been submitted and provide the concurrent request number for the transaction

  

4.     

Go to view àrequest and check the output for concurrent request ‘Scheduled Payment Selection Report’.

After reviewing this report complete steps from 10 to 16 if the selection made by the system needs to be adjusted. Otherwise, go directly to step 17

 

This report will show the selected invoices in the batch

  

5.     

Now again in the Payment Process Requests tab,  click the Refresh Status button or requery the Payment Process Request

 

Based on input in Step 6, The process will pause when the Status changes to Invoices Pending Review

  

6.     

Click on the Payment Process Request name link to

review invoices

modify amounts being paid on each invoice

remove invoices

add invoices

 

Individual adjustments are described in the following script steps

  

7.     

Change (reduce) the dollar amount of one invoice in the Amount field

Old Invoice Amount=

New Invoice Amount=

The new amount is displayed

  

8.     

Click in the box to the left of one invoice and then click the Remove button

 

The invoice is removed from the selections

  

9.     

Click on the Add button and use the query tools there to select an invoice to add to the selections

 

A new invoice is added to the selections

  

10.   

Click the Save button after all changes have been made

 

The changes are registered

  

11.   

Click Submit to launch the Payment Creation (Build) process

 

A new Confirmation page is displayed and provided the new concurrent request number for this process

  

12.   

Again in the Payment Process Requests tab,  click the Refresh Status button (or requery the request)

 

The process will change status over a short time and stop after the build is complete as determined by Step 6.  The status changes may include ‘Assembling Payments’ and stops when it becomes ‘Pending Proposed Payment Review’

  

13.   

To begin the review of the proposed payments, click on the icon under the Start Action column and follow the insRENARActions.

 

The Review Proposed Payments window opens and displays the organizations/vendors and their respective invoices that are scheduled to be paid.

  

14.   

Click on the radio button to the left of the organization/vendor in the Select Payment block.

 

The selected document for this payment will be displayed near the bottom of the page

  

15.   

Click on Remove to update the scheduled payments by removing that payment. 

 

Selected Organizations/

Vendors are removed

  

16.   

In the Select Documents block select Invoices/Reference Numbers and click on the Remove button to exclude these documents

 

Selected Documents/Invoices are removed

  

17.   

Select ‘Launch Payment Run’ from a dropdown list and select Go to start the process

 

Check formatting process begins

  

18.   

Again in the Payments Process Requests tab, review the status of the desired payment process request and click the Refresh button to update the status

 

Status is displayed and the process stops when the status become ‘Formatted – Ready for Printing’

  

19.   

The Output of the formatting concurrent request may be reviewed under the forms menu View > Requests

 

A check image format may be viewed.

  

20.   

Again from the Payment Process request tab In the Details column, click on Show.

 

A detailed block is displayed

  

21.   

Click on the icon under the Take Action column

 

The Print Payments Document window opens

  

22.   

Select the desired printer (No Print) and then click on the Print button

 

The document is submitted for printing

  

23.   

Record the status by clicking on the Record Print Status button

 

The Record Print Status windows opens and displays the status of the document/check

  

24.   

Click on Continue

 

The Review Record Print Status window is displayed and provides a warning that the next action is irreversible.

  

25.   

Click Apply to confirm the recording of the document number.

 

A confirmation that print status is complete for the specific Payment InsRENARAction number generated by the system.  The user has been sent to the Funds Disbursement Process Home Page

  

26.   

From the Funds Disbursement Process Home Page create (print) a Payment InsRENARAction Register (Payment register) by clicking on the Action icon under “Submit Payment InsRENARAction Register”

 

A 7 step process is displayed which launches this concurrent request from html pages

  

27.   

Enter a unique name for the request and proceed to provide the information normally provided to launch any concurrent program (note that the scheduling should be “As soon as possible” and “Never” repeat)

Request Name=

A confirmation will provide the concurrent request ID

  

28.   

Navigate in the forms page menu

View > Requests

and locate the concurrent request with the unique name provided for the Payment InsRENARAction Register

 

The Concurrent request is displayed

  

29.   

Click on the View Output button

 

The Payment InsRENARAction Register is displayed

  

30.   

If necessary again navigate in the forms page menu

View > Requests

And locate the concurrent request which produced the formatted check run.

 

The Concurrent request is displayed

  

31.   

From the Requests page menu, select Tools > Reprint/Republish

 

The Reprint/Republish Request page is displayed

  

32.   

Select a Printer and click on the Apply button

 

The process is launched to produce the file for Option check printing

  
 

Document relevant transactional data related to the above test script here

  



Business Process ID:

RENARA BP_05.11

Test Script Number

RENARA_TST_AP_72

Test Script Name

RENARA_TST_AP_72 – Schedule Repeating Payment Process Requests

Objective of Test:

To confirm that payment process requests can be scheduled

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From RENARA XXX AP Manager responsibility:

 

Navigate to Payment Batches Form:

Payments > Entry > Payments Manager

 

Payments Manager window opens

  

2.     

Click on the Templates tab.

 

Query for the Template you intend to create a Scheduled Payment Process by entering the following parameters:

 

Template Name

Type

Status

 

Click Go

 

Template list displays valid results for seach.

  

3.     

Click the Schedule Repeating Requests Button

 

Schedule Request window is displayed

  

4.     

Enter a Request Name to identify this Scheduled Request (Not Mandatory)

 

Click Next

 

Parameters window is displayed

  

5.     

From the parameters window.

 

Select the Template to be scheduled from the LOV

 

Click Next

 

Schedule window is displayed

  

6.     

Click Advanced Schedule

 

Select the radio button on the New Schedule option.

Enter a Start Date and Time (Mandatory)

Enter an End Date and Time (Non Mandatory)

Select the Months and Dates or Days the schedule will take place

 

Click Next

 

Notifications window is displayed

  

7.     

Enter Notifications Recipients (Non Mandatory)

 

Click Next

 

Printing window is displayed

  

8.     

Select Printer

 

Click Next

 

Review Page is displayed

  

9.     

Review entered parameters and previous steps and click submit

 

Schedule is created.

 

Comment: Based on the Dates entered for the schedule, a Payment Process Request will be automatically generated based on Templates Parameters.

 

Document relevant transactional data related to the above test script here

  



Business Process ID:

RENARA BP_05.13

Test Script Number

RENARA_TST_AP_73

Test Script Name

RENARA_TST_AP_73 – Inactivate a Payment Process Request Template

Objective of Test:

To confirm that payment process requests templates can be inactivated

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From RENARA XXX AP Manager responsibility:

 

Navigate to Payment Batches Form:

Payments > Entry > Payments Manager

 

Payments Manager window opens

  

2.     

Click on the Templates tab.

 

Query for the Template you intend to use for the Payment Process Request generation, by entering the following parameters:

 

Template Name

Type

Status

 

Click Go

 

Template list displays valid results for seach.

  

3.     

Click the Update Button

 

Update Payment Process Request Template window is displayed

  

4.     

Enter a valid End Date and Click Apply

 

 

Confirmation Note: Payment Process Request Template has been updated

  
 

Document relevant transactional data related to the above test script here

  



Business Process ID:

RENARA BP_05.13

Test Script Number

RENARA_TST_AP_62

Test Script Name

RENARA_TST_AP_62 – Create a Stop Payment

Objective of Test:

To confirm that stop payments in AP

Prerequisites:

Invoices have been entered and paid and are outstanding

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXX AP Manager Navigate to:

Payments > Entry > Payments Manager

 

The Payments homepage is displayed

  

2.     

Click on the Payments tab

 

The Payments – Simple Search page is displayed

 

The Payments page enables you to create payment process request templates by specifying invoice selection criteria, use templates to select invoices to pay that meet the payment criteria, schedule pay runs, automatically submit invoices via payment process requests to Oracle Payments for processing and payment, initiate payment insRENARActions, view the status of payments, void or record stop payments.

3.     

Enter the Paper Document Number (“check” number) of the document being stopped

Document Number=

   

4.     

Click on the Go button

 

Details of the payment document will be displayed in the Details region

  

5.     

In the detail row, click on the Stop Actions icon

 

The Record Stop Payment Record page is displayed

  

6.     

Enter the date of the Stop Payment

 

Date is entered

  

7.     

Enter a Reason for the Stop Payment

 

Reason is entered

  

8.     

Enter a reference (a number received from the bank referencing the bank’s acknowledgement of the stop payment)

 

Reference Number is entered

  

9.     

Click on the Apply button

 

The Stop Payment for this payment document is recorded

  
 

Document relevant transactional data related to the above test script here

  



Business Process ID:

RENARA BP_05.13

Test Script Number

RENARA_TST_AP_63

Test Script Name

RENARA_TST_AP_63 – Release a Stop Payment

Objective of Test:

To confirm that stop payments may be released in AP

Prerequisites:

Invoices have been entered and paid and are currently stopped

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXX AP Manager responsibility Navigate to:

Payments > Entry > Payments Manager

 

The Payments homepage is displayed

  

2.     

Click on the Payments tab

 

The Payments – Simple Search page is displayed

 

The Payments page enables you to create payment process request templates by specifying invoice selection criteria, use templates to select invoices to pay that meet the payment criteria, schedule pay runs, automatically submit invoices via payment process requests to Oracle Payments for processing and payment, initiate payment insRENARActions, view the status of payments, void or record stop payments.

3.     

Enter the Paper Document Number (“check” number) of the document being Released from Stop

Document Number=

   

4.     

Click on the Go button

 

Details of the payment document will be displayed in the Details region

  

5.     

In the detail row, click on the Confirm Stop icon

 

The Resolve Stop Actions Request page is displayed

  

6.     

From the dropdown list, select the Action: Release

 

Release is selected

  

7.     

Enter the date of the Stop Payment release

Date=

Date is entered

  

8.     

Enter a Reason for the Stop Payment Release

Reason =

Reason is entered

  

9.     

Enter a reference (a number received from the bank referencing the bank’s acknowledgement of the stop payment)

Reference Number=

Reference Number is entered

  

10.   

Click on the Apply button

 

The Stop Payment for this payment document is released.  The payments screen is again displayed and the Stop Action icons are removed.

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.11

Test Script Number

RENARA_TST_AP_61

Test Script Name

RENARA_TST_AP_61 – Enter Manual Payment

Objective of Test:

To confirm that manual payments may be recorded in AP

Prerequisites:

Invoices are unpaid

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From RENARA XXX AP Manager responsibility

Navigate to Payments Form

Payments > Entry > Payments

 

Payments window opens

  

2.     

In the Type field

Type = Manual

Type = Manual

  

3.     

Select a Trading Partner/Vendor

Suplier =

Vendor is selected

  

4.     

Enter the Payment Date.  The date must be in an open or future period. 

Payment date=

Date is entered

 

You can only predate a computer generated payment if your Allow Pre-Date Payables option is enabled.

5.     

Enter the Bank Account from which you want to make the payment

Bank Account=

The Bank Account is displayed

  

6.     

Select a Payment Method

Payment Method=

The Payment Method is displayed.

  

7.     

Select the type of Payment Document if Printed is selected as the Payment Process Profile.

Payment Document=

   

8.     

Select a Payment Process Profile.

Payment Process Profile=

   

9.     

Choose Enter/Adjust Invoices to navigate to the Select Invoices window. Select the invoices you paid. The sum of the invoices must equal the payment Amount you entered. Optionally choose Invoice Overview to see detailed information about an invoice.

    

10.   

Save your work.

 

Payables record your payment and updates the invoices as paid. 

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.11

Test Script Number

RENARA_TST_AP_64

Test Script Name

RENARA_TST_AP_64 – Pay-in-Full for a Single Invoice

Objective of Test:

To confirm that invoices can be paid–in-full from the Invoices window

Prerequisites:

Invoices are eligible for payment

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXX AP Manager responsibility

Navigate to the Invoice Workbench:

Invoices > Entry > Invoices

 

Invoice Workbench should open

  

2.     

From Invoices search window query for an invoice to be paid, then when the Invoice is shown:

·  Click Actions…1 button,

·  Select Pay In Full check box

·  Click OK button

 

Payments window is displayed.

  

3.     

Enter the Payment Date.  The date must be in an open or future period. 

Payment date=

Date is entered

 

You can only predate a computer generated payment if your Allow Pre-Date Payables option is enabled.

4.     

Enter the Bank Account from which you want to make the payment

Bank Account=

The Bank Account is displayed

  

5.     

Payment Method is displayed depending on Payment Method enter at Invoice upload

Payment Method=

The Payment Method is displayed.

  

6.     

Select the type of Payment Document if Printed is selected as the Payment Process Profile.

Payment Document=

   

7.     

Select a Payment Process Profile.

Payment Process Profile=

   

8.     

Save your work.

 

Payables records your payment and updates the invoices as paid. 

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.13

Test Script Number

RENARA_TST_AP_36

Test Script Name

RENARA_TST_AP_36 – Void and Reissue a Payment

Objective of Test:

To confirm that payments may be voided in AP

Prerequisites:

Invoices have been entered and paid

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXX AP Manager responsibility

Navigate to:

Payments > Entry > Payments Manager

 

The Payments homepage is displayed

  

2.     

Click on the Payments tab

 

The Payments – Simple Search page is displayed

  

3.     

The Payments page enables you to create payment process request templates by specifying invoice selection criteria, use templates to select invoices to pay that meet the payment criteria, schedule pay runs, automatically submit invoices via payment process requests to Oracle Payments for processing and payment, initiate payment insRENARActions, view the status of payments, void or record stop payments.

    

4.     

Enter the Payment Reference Number (“check” number) of the document being voided or enter the Payee for whom a payment document will be voided.

Payment Reference Number =

   

5.     

Click on the Go button

 

Details of the payment document will be displayed in the Details region

  

6.     

In the detail row, click on the Void icon.

The Void icon is only available for payments that have been marked complete and that do not have stop requests placed on them.

 

The Resolve Stop Actions Request page is displayed

  

7.     

Enter the date of the Void

 

Date is entered

  

8.     

Enter a Reason for the Stop Payment Release

 

Reason is entered

  

9.     

Click on the Apply button

 

A warning is displayed saying that the action is irreversible and do you want to continue.  Document on the payment document is again given an Unpaid status

  

10.   

Click on the Yes button

 

The Payments screen will again show the details for this payment but now with the status ‘Void’

  

11.   

Navigate to:

Invoices > Entry > Invoices

 

The Invoices Workbench is displayed

  

12.   

Click on the Find (Flashlight) icon in the icon menu

 

The Find Invoices page is displayed

  

13.   

Enter the Supplier and other detail relating to the invoice for which a payment was just voided

 

Search parameters are entered

  

14.   

Click the Find button

 

The invoice with the voided payment will be displayed and the paid amount value will be EUR0.

  

15.   

Click on the View Payments tab

 

The original payment and the voided payment records will be displayed.

  

16.   

This invoice may now be paid again individually with a new document as defined by Test Scripts RENARA_TST_AP_63 or RENARA_TST_AP_64 or it may be left to become part of a Payment Process Request as defined in RENARA_TST_AP_30.

 

Invoices are capable of being paid once again.

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.09; 05.10; 05.11

Test Script Number

RENARA_TST_AP_35

Test Script Name

RENARA_TST_AP_35 – Create Accounting for Payments batches

Objective of Test:

To confirm that payment process requests are accounted

Prerequisites:

Payment Process Request completed  – (RENARA_TST_30)

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Navigate to Reports Menu:

Other > Requests > Run

 

“Submit a Request” Sub Form Opens

 

To perform this test you must have completed test script number RENARA_TST_AP_30

2.     

Select the Default Value of Radio Button for “Single Request”  and click “OK” Button

 

Submit Request Panel opens

  

3.     

Submit Request

 

Request Panel opens

  

4.     

Select “Create Accounting” from LOV

 

Parameters Panel opens

  

5.     

Enter the following parameters:

Ledger

Process Category

End Date

Errors Only

Report = Detail

Transfer to General Ledger = Yes

Post in General Ledger

Include User Transaction Identifiers

Click OK

Process Category = Payments

Parameter Panel Closes and Report Ready for Submission

  

6.     

Click on the Submit button and select No to not submit another request

 

Payments are accounted

  

7.     

Review the report.

 

Report Opens and shows accurate information.

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.14

Test Script Number

RENARA_TST_AP_58

Test Script Name

RENARA_TST_AP_58 – Payment Inquiry Functions

Objective of Test:

To explore elements of the Payments Window

Prerequisites:

A general array of payments is available for review.

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA  XXX AP responsibility, navigate to

Payments > Inquiry > Payments

 

The Payments Workbench is displayed

  

2.     

Click on the Find (Flashlight) icon in the icon menu

 

The Find Payment page is displayed

  

3.     

Use the Find Payments page to search for the payments by payment, payee or status search criteria.

Payment=

   

4.     

Enter the Payment Document Number of the payment document or other parameters needed to locate the payment to be reviewed

Payment Document #=

Search parameters are entered

  

5.     

Click the Find button

 

The payments are displayed in the Payment Workbench

  

6.     

Use the Payments window to review payments and the invoices underlying them

    

7.     

Click on the Payment Overview button

    

8.     

The Payment Overview page provides detail specific to the payment

    

9.     

From the payment Overview page, drill down for more detail by clicking on:

The Supplier button – Takes the user to Supplier detail for the payment and invoice

The Invoice Overview button – Takes the user to the Invoice Overview page

The Invoice Workbench (accessed from the Invoice Overview page)

The Bank button – Takes the user to the bank detail page from the Cash management app.

 

All buttons actively provide views of the underlying data without error

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.14

Test Script Number

RENARA_TST_AP_59

Test Script Name

RENARA_TST_AP_59 – Payment Batch Inquiry Functions

Objective of Test:

To explore elements of the Payments Dashboard Window

Prerequisites:

A general array of payments is available for review.

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXX AP responsibility

Navigate to.:

Payments > Entry > Payments Manager

 

The Payments Dashboard is displayed

  

2.     

Click on the Payment Process Requests Tab

 

The Search Payment Process Request  page is displayed

  

3.     

Use the Find Payments page to search for the payments by payment process request, payment date, status or created date.

Or Click Advanced Search to add more criteria.

Payment =

Search parameters are entered

  

4.     

Click the Go button

 

The payments are shown

  

5.     

Click on the Show link to view more details

    
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.03

Test Script Number

RENARA_TST_AP_37

Test Script Name

RENARA_TST_AP_37 – Transfer Assets to FA subledger

Objective of Test:

To confirm that fixed assets are transfer to FA module

Prerequisites:

Fixed Asset Invoices are validated

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Navigate to Reports Menu:

Other > Requests > Run

 

“Submit a Request” Sub Form Opens

  

2.     

Select the Default Value of Radio Button for “Single Request”  and click “OK” Button

 

Submit Request Panel opens

  

3.     

Submit Request Set

Click OK

 

Request Panel opens

  

4.     

Choose Concurrent Request Name LOV ‘Mass Additions Create’

Enter Parameters for Mass Additions Create:

GL Date

Book

Enter Parameter for Mass Additions Create Report

Book

Click Submit button

Click the No button when Decision box will popup

GL Date=

Book=

Book=

Parameters Panel opens

  

5.     

Navigate to: Menu: View > Requests

Click Find button

Click Refresh and then confirm successful run of Mass Additions Create.  View Output to confirm.

Review Mass Additions Create Report

 

Report shows a detail of transferred assets.

After the process has completed the Fixed Asset manager should be able to log in to the Assets module and query the new lines.transferred from AP module.

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.15

Test Script Number

RENARA_TST_AP_38

Test Script Name

RENARA_TST_AP_38 – Generate Uninvoiced Accrual

Objective of Test:

To confirm that Purchasing accruals, and the accrual write-off report is working

Prerequisites:

Purchasing has received against a 3-way match PO and PO’s with receipts are available

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXX AP Manager responsibility

Navigate to Reports Menu:

Other > Requests > Run

 

“Submit a Request” Sub Form Opens

  

2.     

Select the Default Value of Radio Button for “Request Set”  and click “OK” Button

 

Submit Request Panel opens

  

3.     

Select “RENARA Accrual Reconciliation report” from LOV

 

Parameters Panel opens

  

4.     

Enter the following parameters:

Set of Books Currency

Sort By

Include All Transactions

Transaction Amount Tolerance

Transaction Quantity Tolerance

Include Written Off Transactions

Click OK

Set of Books Currency = EUR

Sort By =

Include All Transactions =

Transaction Amount Tolerance =

Transaction Quantity Tolerance =

Include Written Off Transactions =

Parameter Panel Closes and Report Ready for Submission

  

5.     

Click on the Submit button and select No to not submit another request

    

6.     

Review the report.

 

Report Opens and show  accurate information

  

7.     

Close Report and Requests Panel

 

Return to Menu

  

8.     

Navigate to Accrual Write-Off Form

Invoices > Accrual Write-Off

 

Find Panel Opens

  

9.     

Select AP and PO and enter search criteria.

PO Number: Enter other Parameters if needed

Click on the Find button

PO number=

Accrual Write-Offs Form Opens

 

Enter A PO Number from prior reports

10.   

Select Line for ‘Write off by’:

{Checking Check Box}

Select Appropriate Reason from LOV

 

Accruals for the POs selected are reversed.

Record Saves

  

11.   

Save your work

 

Record Saves

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.15

Test Script Number

RENARA_TST_AP_42

Test Script Name

RENARA_TST_AP_42 – Reconciliation of Subledger to GL

Objective of Test:

To confirm that Payables activity can be reconciled internally and to General Ledger

Prerequisites:

Invoices and payments have be processed

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Navigate to Requests Screen

Other > Requests > Run

 

Submit a New Request Panel Opens

  

2.     

Select Default of Single Request and click the OK button

 

Submit a Request Panel opens

  

3.     

In the Name Field select “Accounts Payable Trial Balance Report” 

 

Parameters Panel opens

  

4.     

Enter Appropriate Parameters:

Reporting Level

Reporting Context

Set of Books Currency

As of Date

Supplier Name

Liability Account

Summarize Report

Negative Balances Only

Exclude Invoices Prior to

Press “OK” when complete

Reporting Level= {Accept Default}

Reporting Context= {Accept Default}

Set of Books Currency= {Accept Default}

As of Date= Last Date of Month being closed

Supplier Name= {Leave Blank or select Supplier if you only wish portion of report to run}

Liability Account= {Leave Blank}

Summarize Report= {Accept Default}

Negative Balances Only= {Accept Default or “No”}

Exclude Invoices Prior to= {Leave Blank}

Parameter Panel Closes and ready for submission

  

5.     

Click “Submit”

 

Requests Panel Opens

  

6.     

Press “Refresh Data” until all process complete

 

Report Completes

  

7.     

Click View Output to See Report

 

Able to See Report

  

8.     

Repeat the running of this report changing the ‘As Of Date’ to the last day of the previous month end

 

The difference in the balances of these reports should reconcile to the difference in the Invoice Register and Final Payment Register

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.01; 05.02; 05.03; 05.05; 05.06

Test Script Number

RENARA_TST_AP_43

Test Script Name

RENARA_TST_AP_43 – Transfer Accounting to GL

Objective of Test:

To confirm that create accounting process transfer accounting to GL

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Navigate to Reports Menu:

Other > Requests > Run

 

“Submit a Request” Sub Form Opens

  

2.     

Select the Default Value of Radio Button for “Single Request”  and click “OK” Button

 

Submit Request Panel opens

  

3.     

Submit Request

 

Request Panel opens

  

4.     

Select “Create Accounting” from LOV

 

Parameters Panel opens

  

5.     

Enter the following parameters:

Ledger

End Date

Errors Only

Report = Detail

Transfer to General Ledger = Yes

Post in General Ledger

Include User Transaction Identifiers

Click OK

Ledger=

End Date=

Errors Only=

Report = Detail

Transfer to General Ledger = Yes

Post in General Ledger=Yes

Include User Transaction Identifiers=

Parameter Panel Closes and Report Ready for Submission

  

6.     

Click on the Submit button and select No to not submit another request

 

Accounting is transferred to GL

  

7.     

Review the report.

 

Report Opens and shows a detail of accounted transactions.

For those transactions that were not accounted, a reason will be displayed. Please resolve them and re execute the test.

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.14

Test Script Number

RENARA_TST_AP_44

Test Script Name

RENARA-TST_AP_44 – View an Accounting Entry in Sub Ledger Accounting (SLA)

Objective of Test:

To confirm accounting created during the Create Accounting process have been created in Sub Ledger Accounting (SLA)

Prerequisites:

Invoices have been entered, validated, and accounted

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXX AP Manager responsibility

Navigate to:

Accounting > Subledger Accounting > Journal Entry Lines

 

The Subledger Journals Lines page is displayed

  

2.     

Click on the Lines region under the Subledger Journal Entries Tab

 

A Search region for Subledger Journal Entry Lines is displayed

  

3.     

Click on the ‘Add Another’ Field and select Supplier and click on the Add button

 

The Supplier field is added to the search choices

  

4.     

For the transactions accounted in RENARA_TST_AP_43, enter the following parameters:

·  Select the option that ALL conditions must be met

·  Enter the Ledger Name

·  Enter the Balancing Segment of the Invoice Distribution

·  Enter the GL Date

 

Search parameters are entered

  

5.     

Click on the Go button

 

Accounting lines meeting the search criteria are displayed

  

6.     

Click on the radio button in the Select column for one journal line

    

7.     

Click on the View Transaction button

 

The transaction is displayed

  

8.     

Return to the SLA Accounting Line screen and Click on the View Journal Entry button

 

The accounting lines created for this transactions are displayed

  

9.     

Click on the Return to Subledger Journal Entry Lines link (located in the lower left corner of the page

 

The Subledger Journal Entry Lines page is again displayed

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.15

Test Script Number

RENARA_TST_AP_46

Test Script Name

RENARA_TST_AP_46 – Generation of Custom AP reports

Objective of Test:

To confirm that RENARA Custom Reports work as expected

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Navigate to Reports Menu:

Other > Requests > Run

 

“Submit a Request” Sub Form Opens

  

2.     

Select the Default Value of Radio Button for “Single Request”  and click “OK” Button

 

Submit Request Panel opens

  

3.     

Submit Request

 

Request Panel opens

  

4.     

Select a RENARA custom report from LOV. Custom reports are:

Travel Expenses breakdown CoWorker (MS Access)

RENARA Accounts Payable Trial Balance

RENARA Accounts Payable Trial Balance (comparison)

RENARA Accrual Reconciliation Analysis Report

RENARA Accrual Reconciliation Report

RENARA Accrual Reconciliation Report (plain)

RENARA Active Suppliers Report

RENARA Disable Unused Suppliers

RENARA Preliminary Payment Register

RENARA Prepayments Status Report

RENARA SP Separate Remittance Advice

RENARA Spanish Payables Operations with Third Parties Data Extract (Modelo 347)

RENARA Supplier Account Analysis Report

RENARA Supplier Average Payment – Detail

RENARA Supplier Average Payment – Summary

RENARA Supplier Tax Audit Report

RENARA Suppliers Debit Memo Massive Uncheck

RENARA Transaction register

EFT Transfers

 

Parameters Panel opens

  

5.     

Enter any mandatory and/or optional Parameters required for these custom reports and click OK when finished.

 

Parameter Panel Closes and Report Ready for Submission

  

6.     

Click on the Submit button and select No to not submit another request

 

Accounting is transferred to GL

  

7.     

Review the report.

 

Report Opens and shows accurate data.

  

8.     

Repeat steps #1 to #7 for each of the customized reports listed in step #4.

 

All of the reports are submitted successfully, work as expected and show accurate data.

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.16

Test Script Number

RENARA_TST_AP_65

Test Script Name

RENARA_TAT_AP_65 – Standard Monthly Reporting

Objective of Test:

To confirm that all standard reporting can be run successfully

Prerequisites:

None

Data Requirements:

None

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXX AP Manager responsibility

Navigate to:
Other > Requests > Run

The reports are as follows:

    

2.     

Accounts Payable Trial Balance

Operating Unit =

Report Definition =

As of Date =

Show Transaction Detail =

Include Write Offs =

Report should produce accurate results

  

3.     

Invoice Aging Report

Trading Partner =

Include Invoice Detail =

Include Site Detail =

Aging Period Name =

Report should produce accurate results

  

4.     

Invoice Register

Cancelled Invoices Only =

Unvalidated Invoices Only =

Report should produce accurate results

  

5.     

Suppliers Report

Order By =

Include All/Active Suppliers =

Suppliers This Org Only =

Include Site Information =

Include All/Active Sites =

Include Home Country =

Include Contact Information =

Include All/Active Contacts =

Include Bank Account Information =

Include All/Active Accounts =

Report should produce accurate results

  

6.     

Invoice Validation

Operating Unit =

Option =

Report should produce accurate results

  

7.     

Expense Report Export

Batch Name =

Source =

Report should produce accurate results

  

8.     

Payment Register

From Date =

To Date =

Display Supplier Address =

Report should produce accurate results

  

9.     

Invoice Register

Cancelled Invoices Only =

Unvalidated Invoices Only =

Report should produce accurate results

  

10.   

Supplier Payment History

Invoice Detail =

Order By Option =

Report should produce accurate results

  

11.   

Accrual Write off Report

Print Comments =

Sort By =

Report should produce accurate results

  

12.   

Cash Requirements Report

Template =

Report should produce accurate results

  

13.   

Invoice History Report

From Invoice Date =

To Invoice Date =

Report should produce accurate results

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.15

Test Script Number

RENARA_TST_AP_47

Test Script Name

RENARA_TST_AP_47 – Close AP accounting Period

Objective of Test:

To confirm that Payables calendar periods can be opened and closed successfully as part of the normal month end process

Prerequisites:

General Ledger transactions have been posted for AP

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

From the RENARA XXXX AP Manager responsibility

Navigate to Accounting Calendar form:

Accounting > Control Payables Periods

 

Control Payables Periods Form opens

  

2.     

Locate Current or Prior Month and verify Period Status say “Open”

    

3.     

Click on the month and see if exceptions button is active

 

Button is active if open unaccounted distributions exist with that months GL Date

  

4.     

Click on Exceptions button

 

You should receive a Decision Box

  

5.     

Choose “Review” to run the “Period Close Exceptions Report” or Choose “Sweep” to Sweep account distributions into next open period

Choose Review to review Report

 

You will receive message that request has been submitted

  

6.     

Using View-Requests-Find locate report

 

Report viewable online

  

7.     

Close Request Screen using Red “X” in top right corner of panel.

 

You return to Control Payables Form

  

8.     

Locate month you were attempting to close and click on Exceptions button again

 

You are again prompted for decision

  

9.     

Select “Sweep” button

 

Sweep to Period Pop up Panel appears displaying next open period.

  

10.   

Select open period and select “Submit” Button

 

You will receive warning message that sweep are irreversible

  

11.   

Click “OK” to continue

 

You receive notice that Concurrent Request has been submitted along with the Request number

  

12.   

Using the aforementioned “Period Close Exception Report” attempt to locate one the invoices in the sweep

Invoices > Inquiry > Invoices

 

GL date should now display first day of period selected when sweeping invoices

  

13.   

Return to the Accounting Calendar form

Accounting > Control Payables Periods

 

Control Payables Periods Form opens

  

14.   

Locate the month being closed

    

15.   

From the dropdown list, change the Open status to Closed

 

‘Closed’ is entered for the month

  

16.   

Save your work

 

The Close transaction should be saved

  

17.   

Locate the next month (current month)

    

18.   

From the dropdown list, change the Closed status from Closed to Open

 

‘Open’ is entered for the month

  

19.   

Save your work

 

The new period is Open and saved

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.17

Test Script Number

RENARA_TST_AP_06

Test Script Name

RENARA_TST_AP_06 – Generate Modelo 340 report

Objective of Test:

To generate the Modelo 340  report

Prerequisites:

Invoices must be completed with applicable tax and have been transferred to the GL

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step

#

Action (or navigation path)

Data Input

Expected Result

Actual Result

Comments

1.     

Select  RENARA SPN AP Manager responsibility

    

2.     

Navigate to Reports Menu:

Other > Requests > Run

 

“Submit a Request” Sub Form Opens

  

3.     

Select the Default Value of Radio Button for “Single Request”  and click “OK” Button

 

Submit Request Panel opens

  

4.     

Submit Request

 

Request Panel opens

  

5.     

Select “EMEA VAT: Selection Process”

Click OK

 

Parameters Panel opens for the EMEA VAT: Selection Process

  

6.     

Enter the parameters for the request:

Reporting Level (Mandatory)

Tax Registration Number (Mandatory)

Period Name (Mandatory)

Source (Mandatory)

Accounting Status (Mandatory)

Click OK when finished.

Reporting Level = Ledger

Tax Registration Number = ESA79520656

Period Name =

Source = AP

Accounting Status = Accounted

Parameter Panel Closes and Report Ready for Submission

Entity Identifier defaults based on the Tax Registration number

  

7.     

Click on the Submit button and select No to not submit another request

    

8.     

Click the Refresh Data button and confirm request has been completed.

 

Concurrent job must be completed

  

9.     

Click Submit a New Request button

    

10.   

Select “Spanish Input VAT Journal Report”

 

Parameters panel opens

  

11.   

Enter the parameters for the request:

Reporting Identifier (Mandatory)

Tax Calendar Period From (Mandatory)

Tax Calendar Period To (Mandatory)

Tax Reporting Tax Code (Mandatory)

Register Type (Mandatory)

Star Invoice Sequence

Click Ok when finished

Reporting Identifier= Ledger

Tax Calendar Period From

Tax Calendar Period To

Tax Reporting Tax Code = VAT

Register Type = Both

Star Invoice Sequencet=

   

12.   

Click on the Options button and select the custom  template RENARA Spanish Input VAT Journal Report and excel as format

Click Ok when finished

    

13.   

Click on the Submit button and select No to not submit another request

    

14.   

Click the Refresh Data button and confirm request has been completed.

    

15.   

View Output

 

Report shows accurate data in excel according to parameters entered

  

16.   

Close window

 

Main menu is displayed

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID:

RENARA BP_05.17

Test Script Number

RENARA_TST_AP_54

Test Script Name

RENARA_TST_AP_54 – Generate Modelo 347 report

Objective of Test:

To generate the Modelo 347  report

Prerequisites:

Invoices must be completed with applicable tax and have been transferred to the GL

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step

#

Action (or navigation path)

Data Input

Expected Result

Actual Result

Comments

17.   

Select  RENARA SPN AP Manager responsibility

    

18.   

Navigate to Reports Menu:

Other > Requests > Run

 

“Submit a Request” Sub Form Opens

  

19.   

Select the Default Value of Radio Button for “Single Request”  and click “OK” Button

 

Submit Request Panel opens

  

20.   

Submit Request

 

Request Panel opens

  

21.   

Select “EMEA VAT: Selection Process”

Click OK

 

Parameters Panel opens for the EMEA VAT: Selection Process

  

22.   

Enter the parameters for the request:

Reporting Level (Mandatory)

Tax Registration Number (Mandatory)

Period Name (Mandatory)

Source (Mandatory)

Accounting Status (Mandatory)

Click OK when finished.

Reporting Level = Ledger

Tax Registration Number = ESA79520656

Period Name =

Source = AP

Accounting Status = Accounted

Parameter Panel Closes and Report Ready for Submission

Entity Identifier defaults based on the Tax Registration number

  

23.   

Click on the Submit button and select No to not submit another request

    

24.   

Click the Refresh Data button and confirm request has been completed.

 

Concurrent job must be completed

  

25.   

Click Submit a New Request button

    

26.   

Select “EMEA VAT: Spanish Modelo Extract

 

Parameters Panel opend for the EMEA VAT: Spanish Modelo Extract Process

  

27.   

Enter the parameters for the request:

Reporting  Identifier

Tax Calendar Period

Source

Click OK when finished.

Reporting  Identifier= LEDGER

Tax Calendar Period=

Source = Source AP

Parameter Panel Closes and Report Ready for Submission

Entity Identifier defaults based on the Tax Registration number

  

28.   

Click on the Submit button and select No to not submit another request

    

29.   

Click the Refresh Data button and confirm request has been completed.

 

Concurrent job must be completed

  

30.   

Click Submit a New Request button

    

31.   

Select “Spanish Periodic Modelo Report”

 

Parameters panel opens for the Spanish Periodic Modelo Report

  

32.   

Enter the parameters for the request:

Reporting Identifier (Mandatory)

Tax Calendar Period From (Mandatory)

Tax Calendar Period To (Mandatory)

Modelo Name (Mandatory)

Source (Mandatory)

Minimum invoice amount

Minimum receipt amount

Reporting Site OU

Click Ok when finished

Reporting Identifier= LEDGER

Tax Calendar Period From

Tax Calendar Period To

Modelo Name = 347

Source= AP

   

33.   

Click on the Options button and select the template for modelo 347 Report and excel as format

Click Ok when finished

    

34.   

Click on the Submit button and select No to not submit another request

    

35.   

Click the Refresh Data button and confirm request has been completed.

    

36.   

View Output

 

Report shows accurate data in excel according to parameters entered

  

37.   

Close window

 

Main menu is displayed

  
 

Document relevant transactional data related to the above test script here

  

Business Process ID

RENARA BP_01.06

Test Script Number:

RENARA_TST_AP_74

Test Script Name

RENARA_TST_AP_74 – Setting up of new credit card and end-dating credit card

Objective of Test:

To set up new employees in the VISA credit card program

Prerequisites:

 

Data Requirements:

 

Tester Name:

 

Testing Date:

 

Pass / Fail

 

 

Step #

Action (or navigation path)

Input Data

Expected Result

Actual Result

Comments

1.     

Select  RENARA SE AP Cards responsibility

    

2.     

Navigate to Credit Cards

 

Forms open to the credit card page

  

3.     

Select the operating unit from the LOV

OU=

Selection from the LOV is accepted

 

Program currently in Naboo

4.     

Select the Card program from the LOV

Card Program name= VISA Naboo

Selection from the LOV is accepted

 

 

5.     

Enter Card Member Name

 

Input data is accepted

 

 

6.     

Enter Card Number

 

Input data is accepted

 

 

7.     

Enter Employee Name

 

Input data is accepted

 

 

8.     

Enter Employee Number

 

Input data is accepted

 

 

9.     

Save Record

 

Record has been saved

 

Card number will become encrypted upon saving. 

10.   

Query Record that is to be end-dated

   

 

11.   

Click on the Inactive Date field

   

 

12.   

Enter the date the card is no longer active

 

Input data is accepted

 

 

13.   

Save the Record

   

 

 

Document relevant transactional data related to the above test script here

  

Tabla 8‑3 Guión de pruebas

Controlar la calidad del proyecto.

En este proceso se verifican los entregables completados, registrando las mediciones del control de calidad, y en base a esas mediciones, determinar si se cumplen los estandares de calidad establecidos, recomendando cambios cuando sea necesario.

Inspección de aceptación de entregables

El siguiente es un ejemplo de informe de aceptación de entregables tipo Submittal.

Tabla 8‑4 informe de aceptación de entregable

UAT’s

El siguiente ejemplo muestra las métricas de calidad obtenidas de la actividad de pruebas de aceptación de usuarios (UAT) del proyecto, en una de las fases del proyecto:

FASE:

5-D-Verificación Funcional

Código EDT:

RENARA.5.4

Actividades:

Pruebas de Aceptación de Usuario-UAT

Id Actividad:

227, 231

Las pruebas se han clasificado en diferentes Escenarios de Negocio (Business Scenarios), y en cada uno de esos escenarios se describen los subprocesos y sus guiones de prueba asociados.

Como ejemplo de guión de pruebas, puede encontrarse uno en el apartado 8.1.3 Documentos de pruebas

Cada SME identificado en cada Sede se responsabiliza de ejecutar y verificar este plan de pruebas, indicando el resultado de cada guion de pruebas:

  • Correcto: Pass
  • Erróneo: Fail
  • No Aplicable: NA
  • En curso: Outsanding, O/S

El resultado se documenta en la siguiente tabla, siguiendo las métricas de calidad establecidas en el PDP:

Director del proyecto:
Raul Rey Navarro
  • Sesión informativa de la 59º edición del Executive Master en Dirección de Proyectos
  • Dónde: Online
  • Cuando: 2º y 4º jueves/mes
  • Hora Madrid- España: 19:00

¿Prefieres que te llamemos?

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  • 00 34 692 691 899

Raúl Rey Navarro

Alumno Executive Master Project Management (MDAP): Calificación obtenida en el Master 100/100.

Project Manager (PMP), Consultor Funcional en Arin Innovation & BT Spain

Sesión informativa 59º Edición Executive Master en Dirección de Proyectos y Cursos derivados.

  • Dónde: Online.
  • Cuándo: 19/12/2019.
  • Hora Madrid- España: 18:00.

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